Human Resources Associate
Karpira
- Richmond Hill, ON
- $66,610-75,692 per year
- Permanent
- Full-time
- HRIS data management (SAP and Success Factors) including:
- Position management in collaboration with the Human Resources Team
- Entering transactions for employee transfers, promotions, leaves of absences, new hires, terminations, title changes, etc.
- Ensuring payroll deadlines are followed
- Full-cycle recruitment support, including:
- Working with the Human Resources Team to conduct recruitment using the ATS (Success Factors)
- Assisting hiring managers with preparing job descriptions and job postings
- Posting jobs on various websites as well as the City’s website
- Occasionally assisting with interview scheduling
- Occasionally participating in interviews
- Offer letter preparation
- Managing the onboarding process (electronic process) for new hires to ensure a good experience for new hires and hiring managers
- Offboarding for exiting employees including:
- Entering appropriate exit information into the HRIS
- Liaising with hiring managers to ensure a smooth off-boarding process
- Labour Relations including
- Working with the Human Resources Team to provide guidance to clients with navigating, interpreting and adhering to collective/working agreements.
- Performance Management support including
- Assisting with maintaining the Performance Management system (Success Factors)
- Addressing employee questions relating to how to use the system
- Running reports, analyzing data and creating reports on performance management data
- Benchmarking and best practices research including
- Preparing questionnaires and sending them to various municipalities and other organizations
- Analyzing the findings and summarizing with reader-friendly reports
- Preparing correspondence such as letters of employment and other general correspondence for staff
- Organizing and maintaining employee files and documentation
- Provide project/special assignment support, gather information, conduct research, and assemble pertinent materials, as required.
- Organize and maintains employee files and documentation, prepare files for storage, retrieves off-site files, prepares new employee files and inputs data into Atrium
- First point of contact for the HR inquiries coming through the HR phone line, inbox, and walk-ins.
- Degree or Diploma in Human Resources Management or related discipline
- Minimum 2 years of relevant experience in an HR role
- CHRP designation is an asset
- Experience with full-cycle recruitment
- Experience using an ATS
- Experience using an HRIS
- Experience with benchmarking research, analysis and creating presentations/reports.
- Highly developed customer service skills with the ability to communicate effectively, with tact, courtesy, discretion and diplomacy with all levels of staff and the public.
- Ability to maintain confidentiality and security of sensitive information and use discretion as appropriate
- Very high proficiency with Microsoft Office applications, especially Excel
- Experience using SAP and Success Factors modules a strong asset
- Ability to be highly collaborative
- Strong attention to detail
- Solid interpersonal skills
- Effective time management skills
- Builds people and culture
- Cultivates open communication
- Demonstrates personal leadership
- Navigates and leads through complexity and change
- Shapes the future