S HR Administrator - Contract

Calgary, AB
Contract
Full-time

Just now

POSITION DESCRIPTIONJob Title: HUMAN RESOURCES ADMINISTRATOR (1 Year Term Position) Department: Human ResourcesSupervisor: HR ManagerSCOPE OF POSITIONThe HR Administrator assists the HR Manager with various functions, including recruitment, health and safety, employee relations, file stewardship, WCB administration and training. In the absence of the HR Administrator, the HR Manager or their designate will assume the responsibilities of this position.THIS IS 1 YEAR TERM POSITION WITH THE OPTION FOR EXTENSIONWithin the limits of applicable policies, procedures, and established plans, he/she has the authority to take action and make decisions. The assignment of work, delegation, or responsibility does not relinquish responsibility for results. Performance will be measured by the extent to which the responsibilities have been fulfilled.Functional ResponsibilitiesGeneral

Assist with file migration and stewardship
Transfer physical employee files to new filing structure
Digitization and uploading of employee files
Assist with reviewing STD, LTD and WCB claim forms and submit them for processing when required.
Liaise with insurance carriers, WCB, and employees regarding claims as directed by HR Manager.

Employment

Assist with the recruitment of hourly and salary associates.
Assist with employee terminations.
Monitor employee attendance and prepare accurate and timely attendance reports.
Assist HR Manager with salary attendance tracking and reporting

Employee Relations

Assist with the investigation and documentation of grievances and complaints.
Assist with the administration of hourly and salaried performance appraisal systems
Contact insurers or other agencies, as needed, to manage site benefit programs as directed by HR Manager
May handle requests for employee references and letters of employment.

Assists in facilitation and planning of social events.

Health and Safety

Assist with claims management of WCB and benefit programs.
Assist with timely submission of WCB forms and Accident Investigation Reports.
Maintain accurate WCB records and files.
Assist with investigating and submitting appeals of questionable WCB claims and costs.
Assist with the administration and monitoring of the Modified Work Program.
Assist with the scheduling of Joint Health and Safety Meetings and monthly safety audits and safety training.

Training

Assist with the administration of all annual safety training for hourly and salaried employees.
Assist with sourcing available training programs, arrange enrollment in training programs and coordinate “in-house” programs.

Other

Other duties as assigned.

KEY WORKING RELATIONSHIPS

Regular contact with Production, accounting/payroll team members, and human resources.
Limited contact with hourly employees to assist with questions.
Limited contact with Association.
Limited contact group benefit carriers & workers’ compensation regarding employee claims.
Contact with HO group.

FUNCTIONAL REQUIREMENTS

Regular use of computers, telephones and other types of office equipment.
Read and understand the Job Safety Analysis (JSA)
Understand and follow the food, safety, and quality procedures.
Must organize complex tasks and meet deadlines.

PHYSICAL DEMANDS

Little physical effort required.

WORK ENVIRONMENT

Office and Plant

QUALIFICATIONS

QUALIFICATIONS – EDUCATION AND EXPERIENCE

College Diploma and 1-2 years’ experience, preferably in a unionized manufacturing environment; or Some post-secondary courses in human resources and 3-5 years’ experience, preferably in a unionized manufacturing environment.

QUALIFICATIONS – SKILLS

Computer literate
Strong communication skills, both written and verbal including negotiation and presentation skills.
Good interpersonal skills
Detail oriented

ACKNOWLEDGEMENT

Employee Signature Date: Supervisor Signature Date:

Hood Packaging

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