Payroll Manager

Mustang Survival

  • Burnaby, BC
  • Permanent
  • Full-time
  • 28 days ago
Job DetailsJob Location: Mustang Survival Burnaby - Burnaby, BCSalary Range: UndisclosedDescriptionWHO WE AREThe Wing Group is a global leader in engineered solutions for demanding environments, bringing together a portfolio of trusted brands including Wing Inflatables, Mustang Survival, Henshaw Inflatables, Patten Company, and FabTek Industries. Across defense, marine safety, law enforcement, and industrial sectors, we design and manufacture mission-critical inflatable, flotation, and survival solutions that professionals trust to perform when it matters most.From combat-ready rigid inflatable boats and inflatable structures to life-saving flotation devices and marine apparel, our products are engineered and tested to exceed the highest standards of safety, durability, and performance. With U.S. and Canadian-based manufacturing and a collaborative, hands-on culture, The Wing Group delivers purpose-built solutions for the world’s toughest environments. Join us in advancing safety, performance, and innovation—on the water and beyond.WHAT WE ARE LOOKING FORWe are looking for a Payroll Manager to lead and manage all payroll functions for our U.S. operations, with a strong emphasis on California compliance and the flexibility to support additional states. This role plays a critical part in ensuring timely, accurate payroll processing and maintaining compliance with all federal, state, and (as we grow) international regulations—including Canada and other global entities.The ideal candidate is detail-oriented and experienced in managing complex payroll systems, tax deductions, and employee benefits. You will help shape and implement payroll policies and best practices, oversee internal audits, and ensure we meet all labor law requirements. As we expand, this role will play a key part in developing and administering our international payroll strategy.You’ll collaborate closely with HR and Finance teams, support employees with payroll-related inquiries, and work to continuously improve payroll processes and systems across the organization. This position will be based out of our Canadian head quarters and will oversee payroll for both the US and Canada.WHAT WE OFFERWe estimate the salary range for this position to be between $100,000 and $130,000 annually depending on the experience level of the candidate. Additionally, we offer extended health and dental benefits, Group RSP with employer matching, and industry perks. The final agreed upon salary may vary based on factors such as job-related knowledge, skills, and experience.RESPONSIBILITY
  • Oversee full cycle payroll processing for U.S. employees across multiple states (especially California), ensuring accuracy, timeliness, and compliance with federal and state labor laws.
  • Maintain payroll systems (e.g., HRIS/ERP, timekeeping) and ensure data integrity; implement system updates and enhancements; establish payroll calendars
  • Ensure compliance with tax and wage laws, including federal, state, and local payroll taxes; prepare quarterly and annual filings (e.g., DE9, 941s) and manage tax deposits, involuntary deductions (levies, garnishments), and benefits trust payments
  • Keep current on changing legislation (e.g., FLSA, California wage and hour rules, disability and unemployment taxes) and update payroll policies accordingly; provide guidance to management and employees.
  • Administer employee benefits deductions and contributions (medical, dental, vision, life, disability) and coordinate 401(k) plan administration; reconcile benefits and payroll records.
  • Process wage garnishments, retroactive pay adjustments, settlements, and pay corrections; manage accruals for vacation and sick leave.
  • Maintain confidential payroll and attendance records, ensuring proper record retention; prepare reports and schedules for audits and financial reporting
  • Provide payroll guidance and excellent customer service to employees and departments; investigate and resolve discrepancies
  • Collaborate with finance for wage reporting and tax remittances; support external audits by providing schedules and documentation
  • Supervise and train payroll staff, assign duties, monitor progress, and evaluate performance; lead payroll projects and process improvements
  • For Canadian and international payroll (if applicable), ensure compliance with federal and provincial laws: establish payroll accounts, manage bi-weekly pay frequency, deduct income tax at source, and remit employer/employee contributions to the Canada Pension Plan (CPP) and Employment Insurance (EI)
QualificationsKNOWLEDGE, SKILLS, AND ABILITIES
  • In depth knowledge of payroll regulations, including federal and state wage & hour laws, California-specific requirements, and multi state payroll compliance.
  • Familiarity with Canadian payroll compliance (federal/provincial tax laws, CPP/EI contributions, tax deductions) is a significant asset.
  • Proficiency with payroll systems and software (e.g., ADP, Workday, PayCom or similar HRIS); ability to manage integrations and maintain data accuracy. Preference given to those with PayCom experience.
  • Strong attention to detail, organization, and analytical skills, with the ability to meet strict deadlines.
  • Excellent verbal and written communication skills; ability to collaborate effectively with HR, finance, and external stakeholders while providing high-level customer service.
  • Ability to interpret and apply complex rules, regulations, collective bargaining agreements, and tax laws.
  • Leadership and team management skills, including training, coaching, and performance evaluation.
  • High level of integrity and confidentiality when handling sensitive employee data.
QUALIFICATIONS
  • 5–8 years of progressive experience in payroll administration, with at least 2–3 years in a lead or supervisory role; experience processing California payroll and multi state payroll is required.
  • Demonstrated experience with payroll tax reporting, benefits administration, and 401(k) plan management.
  • Knowledge of Canadian payroll regulations and experience processing Canadian payroll is a major asset.
  • Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) from the American Payroll Association is strongly preferred.
  • Experience in a manufacturing environment and fluency in Spanish are considered assets.
MEASURES OF SUCCESS
  • Maintaining a payroll accuracy rate of over 99% per pay period.
  • Completing payroll processing and tax filings on or before all deadlines with no penalties.
  • Passing external and internal compliance audits with no significant findings.
  • Successfully implementing or upgrading payroll systems within scheduled timelines and budgets.
  • Achieving high employee satisfaction with payroll services, measured by reduced payroll-related inquiries or positive feedback on surveys.

Mustang Survival