Workplace Services Professional (one year contract)
Deloitte
- Fredericton, NB
- $33,000-60,000 per year
- Temporary
- Full-time
Work Model: On-site
Reference code: 126115
Primary Location: Fredericton, NB
All Available Locations: Fredericton, NBOur PurposeAt Deloitte, we are driven to inspire and help our people, organization, communities, and country to thrive. Our Purpose is to build a better future by accelerating and expanding access to knowledge. Purpose defines who we are and gives us reason to exist as an organization.By living our Purpose, we will make an impact that matters.
- Have many careers in one Firm.
- Build a network of colleagues for life.
- Be part of a firm that leads the way and pushes themselves to look like contemporary Canada.
- Meet and greet clients at the reception desk; maintain neat and orderly reception desk at all times;
- Answer telephone and assist callers and serve as daily back-up for phones in other Atlantic offices, as required;
- Support regional records lead in local office activity
- Manage mail, fax and courier packages;
- Distribute security access cards;
- Accounts payable support in relation to local office expenses;
- Book visiting guests into our space scheduling system;
- Reserve meeting rooms and co-ordinate catering requests for meetings;
- Ensure appropriate meeting room set-up and clean-up, including technology and servery duties;
- Assist with maintaining kitchen supplies and office supply inventories, including restocking of supply cabinets;
- Respond to and/or inform Workplace Services Manager of any facilities concerns (i.e., lights, HVAC issues, etc.);
- Address and fix minor technical issues with office equipment; co-ordinate the repair and maintenance of office equipment with vendors;
- Assist staff and clients with various inquiries/direct them to the appropriate person to address the request and/or resolve the issue;
- Assist clients, partners and staff with various administrative duties, as required (e.g., word processing, printing, etc.);
- Health & Safety program: Fire Warden, First Aid & OHS committee
- Assist the Workplace Services Manager and the rest of the team with other various tasks as required;
- Apply knowledge of the firm's various software, processes, policies and tools;
- Communicate with the client when there are questions or issues to be addressed;
- Additional duties include expense report support; data entry; scan, print and bind material; and, assemble and deliver proposal packages.
- Ability to left 30lbs
- Experience in a receptionist role (or similar experience);
- Experience working with senior professionals in a fast paced environment, often with tight deadlines;
- Demonstrates ability to prioritize tasks based on relative importance and urgency;
- Proficient in Microsoft Office suite;
- Demonstrates enthusiasm for continuous learning relevant to the role;
- Support for the agile workplace including location of space reservation of required resources;
- Excellent verbal and written communication skills in English;
- Attention to detail is critical
- Proactive and highly organized with an exceptional ability to multi-task;
- Flexibility to meet the scheduling requirements which includes shifts that generally start at 8:30am and finish at 5:00pm. Overtime may occasionally be required;
- Ability to respond to requests in a timely manner;
- Strong commitment to client service and continuous improvement;
- Commitment to a client-service mindset, including respect for firm and client confidentiality and the ability to demonstrate discretion as required on client, market (or other) sensitive matters; and
- Excellent interpersonal relations and demonstrated ability to work with others effectively in teams.
Deloitte Canada has 30 offices with representation across most of the country. We acknowledge our offices reside on traditional, treaty and unceded territories as part of Turtle Island and is still home to many First Nations, Métis, and Inuit peoples. We are all Treaty people.