Administrative Assistant

University of Guelph

  • Guelph, ON
  • Permanent
  • Part-time
  • 20 days ago
Ontario Secondary School Teachers' Federation District 35- Technician/Administrative/Research/AgriculturalAdministrative AssistantDepartment of Management, Gordon S. Lang School of Business and EconomicsHiring #: 2024-0184Please read the before applyingReporting to the Chair of the Department of Management and the Associate Director, Finance and Operations for the Gordon S. Lang School of Business and Economics (Lang), the incumbent is responsible for the efficient and timely operation of the Department and all support aspects of the Chair. DoM currently has 30 faculty members, approximately 1,500 undergraduate students and 100 graduate students. The Administrative Assistant is accountable for both the financial management and human resource management in the Department. They assist the Chair in managing the department's budget and monitoring revenues and expenses; manage all actions related to purchasing and payables, travel and payment authorization, work orders, and journal entries; they are responsible for day-to-day personnel management in the department; maintaining and administering all department records for instructors and assist the Chair in hiring student support, sessionals and GTAs as per collective agreement guidelines, including drafting postings and letters of appointment, completing data forms and recording sick and vacation time; this role also supervises two staff members.In addition, the incumbent: provides administrative support to the Chair by scheduling and prioritizing activities, drafting correspondence, screening mail, responding to or taking messages and preparing, collating and filing material related to various committee duties of the Chair; is responsible for organizing and maintaining Department files, including confidential personnel files; scheduling and preparing materials for various Department meetings, including those associated with tenure and promotion; compiles and prepares course evaluation materials; arranges invigilation of exams; co-ordinates activities related to faculty recruitment, correspondence with applicants, travel arrangements and itinerary preparation, and organization of seminars; and other duties as assigned.Requirements of the position include: One year Community College (undergraduate degree preferred) along with at least three years' related experience, or an equivalent combination of relevant education and experience. An excellent understanding of academic programs, university policies and procedures, student support, administrative systems and financial systems and knowledge of HR policies and experience with university Financial Reporting System. Additional requirements include: experience with financial management and bookkeeping; the ability to multi-task while maintaining a high quality of work; demonstrated excellent interpersonal, communication, organizational and problem solving skills; proficiency with desk-top software, especially Word and Excel, and web maintenance programming; ability to work in a fast paced environment with constant interruptions, ability to work effectively both independently and with a team; exceptional patience and enthusiasm and attentiveness to detail. Marketing and publishing skills would also be considered an asset.Position Number 190-009
Classification OSSTF/TARA, District 35 Salary Band 5*
Salary Range $26.72 Minimum
$29.84 Normal Hiring Limit
$36.16 Job Rate*Tentative evaluation; subject to committee review.At the University of Guelph, fostering a is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

University of Guelph