Executive Assistant

Quantum

  • Toronto, ON
  • $80,000-90,000 per year
  • Permanent
  • Full-time
  • 18 days ago
Our client, a globally recognized firm within professional services, is seeking a polished, proactive, and detail-oriented Executive Assistant to join their high-performing team in downtown Toronto. This role combines traditional executive support with project management, communications, and relationship coordination in a dynamic, client-facing environment.About the Role:As Executive Assistant, you will support one or more senior consultants across a wide range of high-level projects and confidential client initiatives. You will be responsible for managing complex schedules, preparing high-quality client materials, coordinating with internal and external stakeholders, and ensuring every project runs smoothly, efficiently, and with discretion. You will thrive in this fast-paced environment if you are organized, adaptable, collaborative, and committed to excellence.Key Responsibilities:Administrative Support
- Manage complex calendars across multiple time zones.
- Schedule and coordinate meetings, interviews, and events (in-person and virtual).
- Arrange detailed travel itineraries and compile related documents.
- Prepare, edit, and format confidential correspondence, reports, and presentations.
- Handle expense reimbursements and invoice preparation.
- Act as a key point of communication between consultants, clients, and candidates.
- Provide occasional reception coverage and team support as needed.Project Coordination
- Support consultants through all phases of executive search projects.
- Track deadlines, deliverables, and project milestones to ensure seamless execution.
- Liaise with candidates and clients with professionalism and discretion.
- Maintain and update global internal databases and systems.
- Assist in the preparation and quality control of candidate and client deliverables.
- Coordinate closely with internal team members to maintain alignment on timelines and priorities.About You:- 3-5+ years of executive support experience, ideally within professional or client services.
- Exceptional organizational, time management, and multitasking skills.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Strong written and verbal communication with a keen attention to detail.
- Proven ability to handle sensitive and confidential information with discretion.
- Highly adaptable with a collaborative, “can-do” attitude.
- Confident liaising with senior-level executives and external stakeholders.
- Experience in project coordination considered a strong asset.
- Post-secondary education preferred.Please send a a polished resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca.REFER A PERM HIRE AND EARN UP TO $1,000! For more details, click here.OUR VIRTUAL DOORS ARE OPEN! We're also bringing the interviews to you by various web applications, virtually! Contact us today for your next opportunity.Services de Gestion Quantum LtéeDepuis sa fondation à Montréal en 1968, Quantum a acquis une renommée enviable et est devenue le partenaire de ressources humaines de choix des entreprises privées ou du domaine public. Notre mission d'excellence et notre engagement indéfectible...

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