Divisional/Departmental Assistant 1
- North Vancouver, BC
- $28.08 per hour
- Permanent
- Part-time
Position Title Divisional/Departmental Assistant 1
Position Number S99566
Employee Group Staff
Position Status Regular Part-Time
Start Date
End Date (if applicable)
Department VFX
Additional Notes
Location North Vancouver
Working with usAt Capilano University, learners are our focus. Guided by the goals outlined in and 2030, employees play an essential role in creating an exceptional learning experience for and with learners and are central to a thriving campus community. Together, we are inspired by imagination and Capilano University is one of the leading teaching-focused universities in British Columbia and one of BC's Top Employers. Grounded by our sense of purpose, we offer a meaningful, friendly, and dynamic work environment.Capilano University's Faculty of Fine & Applied Arts is more than an academic institution; it's a community of artists, innovators, and visionaries who bring a wealth of expertise and real-world experience into the classroom and studio. Our commitment to work-integrated learning means you will be providing students with hands-on experiences that bridge the gap between theory and practice, preparing them for a successful career in the creative industries.Step into a unique and inspiring work environment that goes beyond the ordinary. We provide an unparalleled employee experience that combines state-of-the-art facilities, a strong sense of community, and a commitment to nurturing the artistic talents of the next generation of creative minds. Here, you will find the perfect spaces and settings to bring your expertise to life through the transformative power of teaching and imagination.Join a network of creators where your unique voice adds to the rich tapestry of our university and helps us create a distinct university experience for our staff and students.
About the roleThis is administrative, clerical and reception work in support of The School of Animation and Visual Effects. An incumbent in this job is primarily responsible for assisting a Program Coordinator and/or staff supervisor in the day-to-day operations and for performing support tasks for the program or area. Duties include providing customer service to students, faculty and the general public; processing student applications and registrations; and assisting with promotional and informational activities. An incumbent typically receives direction from a Program Coordinator or staff supervisor, and reports to a Dean or Manager.Illustrative examples of duties
- Facilitates communication and arrangements between the university and potential students, current students, and faculty. Assists in the recruitment of students and the promotion of programs. This includes answering enquiries on courses, programs, registration, and admissions requirements; referring people to other campus services; preparing basic brochure or flyer information; uploading information to a web page; and coordinating mailings.
- Assists with admission and registration by creating, maintaining and tracking student files in both paper and electronic database forms; arranging for student testing, assessments, interviews, and auditions; providing students with procedural information and assisting them with completing registration forms; creating, maintaining and tracking wait lists for admission and registration; communicating with the Registrar's office to investigate and resolve problems; and using the student registration system to track admissions and registrations and to run class lists.
- Ensures that appropriate funds are collected from students by tracking tuition fee deposits Prepares course outlines under the direction of the instructors.
- Arranges and attends department and committee meetings, including preparing agendas and taking minutes.
- Organizes local special events and information sessions.
- Completion of one year (approximately 30 credits) of post-secondary education in applied business technology or business administration.
- Two years of directly related administrative support experience, including experience in an educational setting with significant student contact.
Bridge Period (if applicable)
Pay Group 14
Salary$28.08 an hour with increments up to $31.55.
Union MoveUP
Job Open Date 08/29/2025
Job Close Date 09/14/2025
Open Until Filled No
Quick Link for PostingSupplemental QuestionsRequired fields are indicated with an asterisk (*). * * Are you eligible to work in Canada? (i.e. valid work permit, permanent resident, Canadian citizen)
- Yes
- No
- * Have you completed one year of post-secondary education in applied business technology or business administration?
- Yes
- No
- * Do you have two years of directly related administrative support experience, including experience in an educational setting with significant student contact?
- Yes
- No
- Cover Letter