Executive Assistant

• Partner with senior leadership on legal and governance matters, ensuring compliance and efficient workflows.
• Maintain corporate records and documentation in line with internal and regulatory standards.
• Oversee the contract lifecycle, including drafting, reviewing, tracking approvals, renewals, and e-signature processes.
• Support preparation and coordination of board and committee meetings, including agendas, minutes, resolutions, and portal administration.
• Assist with regulatory filings, legal research, and due diligence efforts related to business initiatives.
• Track legal matters, invoices, and deadlines to ensure efficient operations.
• Provide general legal administrative support, including document editing and proofreading.

• Administer HR systems and processes, supporting the full employee lifecycle from onboarding to offboarding.
• Prepare and maintain HR documentation, including agreements, amendments, and compliance-related materials.
• Support administration of employee equity programs and consultant agreements.
• Coordinate policy acknowledgments, training compliance, and performance review cycles.
• Maintain organized HR records and assist with HR surveys and process improvements.

• 7+ years of experience in legal operations, corporate governance, or a combined legal/HR support role.
• Exceptional organizational and time-management skills with the ability to balance shifting priorities.
• Strong written and verbal communication skills, with a sharp eye for detail and proofreading.
• Ability to work independently, exercise discretion, and maintain confidentiality.
• Tech-savvy, comfortable adopting new tools and platforms; experience with HRIS and contract management tools is an asset.
• Proficiency in productivity software (Google Workspace or Microsoft Office) and collaboration platforms (e.g., Slack, DocuSign).
• Prior experience in a public company or high-growth environment is considered an advantage.

Robert Half