attacks. In order to do so, you must have JavaScript enabled in your web browser otherwise this site will fail to work correctly for you. See details of your web browser for how to enable JavaScript.Current OpportunitiesAttention Safari users: This site requires cookies to function. Please click to accept the cookie. Cookies will be used strictly for the functioning of the site.Toggle navigationJob DetailsProgram Assistant I, TRU World - (00489.15)This details all the information about the job posting.Share this job as a link in your status update to LinkedIn.Application RestrictionsOpen to both Internal and externalJob TypeSupport Staff (CUPE)Posting In effect from26/3/2024Closing Application Date11/4/2024Closing date for internal CUPE applicants11/4/2024Applications will be reviewed commencing the “closing date for internal CUPE applicants” and may continue until the position is filled.Internal CUPE applicants must submit their application by 4pm on the “closing date for internal CUPE applicants” for their Seniority to be recognized. Applications received after the "closing date for internal CUPE applicants" will be considered alongside external applicants.Full/Part TimeFull TimeSupport TypeAuxiliary (Over 4 Months)Anticipated Start Date22/4/2024Position End Date (If Applicable)20/12/2024The Hours of work are subject to change depending upon departmental requirementsScheduleThe hours of work will be Monday to Friday, 7 hours a day, 8:30 am to 4:30 pmSchedule DescriptionDUTIESProvides a wide range of administrative support, including secretarial and receptionist services, for TRU World.MAJOR DUTIES & RESPONSIBILITIES * Provides administrative support by organizing and coordinating workflow and determining priorities in order to meet the needs and requirements of assigned area; resolves day-to-day problems, handles sensitive material.
Performs secretarial duties which include word processing a variety of documents such as correspondence, program documents, evaluation summaries, memos; including taking of minutes.
Provides receptionist services and handles all program-related inquiries. Collects, sorts, distributes and may open mail for designated department.
Sets up and maintains all filing systems, records and office supplies inventory; maintains, troubleshoots and reports malfunctioning office equipment.
Liaises with internal and external contacts regarding program requirements.
Informs and advises both incoming and ongoing students of fees and any missing documentation. Manage and enter all student data and files and generate reports.
Assesses student transcripts for program requirements: assesses and monitors student's records and notifies the Associate Director of any deficiencies associated with promotion and graduation.
Prepares and maintains mail out and electronic learning manuals/ learning guides/ exams/ Information Guide/ admissions packages.
May arrange meetings, locate and assemble background information, books physical facilities and equipment for meetings and may assist in arranging events.
REPORTS TO Associate Director, International TrainingQUALIFICATIONSEDUCATION:
Grade 12, plus six months post-secondary courses including Advanced Word, Intermediate Excel and Intermediate Access or equivalent
EXPERIENCE:
Three years' related experience, including one year experience with electronic data entry and word processing
SKILLS, KNOWLEDGE OR ABILITIES RELATED TO THE JOB
Ability to perform electronic word processing at 60 wpm and data entry
The proven ability to take and transcribe minutes and correspondence at 70 verbal wpm
Ability to communicate effectively both verbally and in writing
Ability to deal courteously and tactfully with students, staff and members of the general public
Ability to manage student files, records and maintain student confidentiality
Proven ability to work independently as well as a part of a team
Ability to plan, organize and prioritize tasks and meet deadlines, maintaining accuracy and attention to detail
WORKING CONDITIONS
Sitting at a desk and computer for periods of time
General office conditions
Ability to lift weights up to 10 kg
Occasional driving may be required
The salary for the above position is determined by the Collective Agreement with the Canadian Union of Public Employees, Local 4879, as it presently exists.Pay Band$27.09 - $30.10 ( CUPE Grade 06 (90% - 100%) )Salary ratePlease Note: This position may be subject to a 90% salary for the first 560 hours of employment.LocationKamloops, CA (Primary)# of Hires Needed1Organizational UnitThompson Rivers University -> TRU World -> International Contract TrainingDiversity and Inclusion Commitment:Thompson Rivers University is strongly committed to hiring based on merit with a focus on fostering diversity of thought within our community. We welcome those who would contribute to the further diversification of our staff, our faculty and its scholarship including, but not limited to, women, Indigenous, Black and People of Colour, persons with disabilities and persons of any sexual orientation or gender identity. Please note that all qualified candidates are encouraged to apply, however applications from Canadians and permanent residents will be given priority.NOTE: To learn more about Thompson Rivers University or living in Kamloops or Williams Lake please visit our . External Candidates invited to interview will be required to bring a copy of their transcripts to the interview.
