Billing Agent

Levis, QC
Permanent
Full-time

13 days ago

Under the supervision of the Billing Coordinator, the position holder is primarily responsible for ensuring that all amounts owed to Pomerleau are collected for each construction project.What you will do

Review project contracts to identify:

- payment terms;
- the client's and suppliers' addresses;
- the documents required for payments;

Ensure that the billing budgets comply with the client's contract;
Perform monthly billing for each project, as well as any smaller invoicing, and update invoice batches;
Record invoices and enter payments into the computer system; • Report pending and unbilled change notices to the project managers;
Ensure that client payments are received within the prescribed timelines according to the issued invoices;
Complete billing follow-ups to ensure deadlines are met;
Provide clients with waivers/releases within the required timeframe along with the necessary follow-up;
Ensure that all documents required for project closeout, in anticipation of holdbacks and final payment, are received according to contract terms;
Obtain provisional and final acceptance dates;
Perform project follow-ups when they reach 80% completion;
Properly complete the client file in CMiC;
Obtain provisional and final acceptance dates;
Obtain approved payment certificates, when possible;
Ensure compliance with special conditions related to change notices;
Reconcile amounts received with the bank account;
Reconcile the sales journal and the cash receipts journal;
Process intercompany rebilling and ensure that expenses are allocated to the appropriate companies.

This role could be for you if you have

an AEC or DEC in Accounting;
3 to 5 years of experience in accounting;
experience in customer service;
advanced knowledge of the Microsoft Office suite;
strong attention to detail and accuracy;
efficiency and strong organizational skills in managing priorities;
a commitment to delivering quality customer service;
good adaptability;

a strong concern for meeting deadlines.

Benefits

RRSP with up to 5% employer matching

Hybrid work model for corporate roles
Employee stock ownership program
Career growth through real development opportunities
Transit pass reimbursement - get to work for free
Minimum 4 weeks of vacation from day one

For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.

Pomerleau

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