Administrative and Finance Assistant

• Support Accounts Payable and Accounts Receivable processes, including invoice entry, tracking, and follow-up.
• Enter and maintain financial data in QuickBooks Online and BQE Core.
• Prepare monthly bank and credit card reconciliations for controller review, including multiple currencies.
• Process and reconcile corporate credit card statements with supporting documentation.
• Maintain organized financial records and supporting schedules.
• Assist Controllers with month-end close preparation and audit support.
• Flag discrepancies, missing documentation, or unusual transactions for escalation.

• Provide administrative support for employee benefits, including maintaining monthly allocation spreadsheets, tracking changes, and preparing documentation for review by the Controller or HR lead.
• Conduct project resource rate reviews and support updates as required in BQE Core.
• Safety Program management and compliance tasks.

• Project opening tasks in BQE CORE.
• PIF creation and Billing set-up based on PO review.

• Post-secondary education, with 2+ years of administrative experience.
• 1+ year of experience supporting accounting AP/AR, bookkeeping, or finance administration.
• Experience with QuickBooks Online (QBO) or similar accounting software is an asset.
• Proficiency in Microsoft Office Suite and Google Workspace (Gmail, Docs, Sheets).
• Effective communication skills, both verbal and written.
• Financial literacy and previous human resources (HR) experience are assets
• Demonstrated organizational and problem-solving skills with the ability to prioritize responsibilities and work independently.
• Experience working on multiple projects and accomplishing results within established timelines.
• Ability to foster professional relationships with people from a variety of technical backgrounds.
• High level of accuracy, attention to detail, and willingness to learn.
• Ability to work onsite at our downtown Calgary head office location.

• Comprehensive benefits package, including HealthCare Spending Account, RRSP/TFSA matching, and 11 statutory holidays.
• Hybrid work flexibility, balancing in-office collaboration with remote work options
• A pet-friendly office — (friendly, quiet, house-trained) dogs are welcome! 🐾
• Opportunities for professional growth and development are supported through training, mentorship, and career advancement pathways.
• A collaborative work environment with a strong focus on continuous improvement and innovation.

• Employment Type: Full-time, 40 hours per week.
• Wage: $25 - $35/hour

SequentialHR + Recruiting