Our client, a dynamic and rapidly growing organization based in downtown Calgary, is seeking a highly organized and professional Office Assistant to join their collaborative team. This is an exciting opportunity for a resourceful and service-oriented individual to be the face of the office and support day-to-day administrative operations in a fast-paced environment.With a workplace culture built on professionalism, efficiency, and team spirit, this role is ideal for someone who thrives in a front-facing position, enjoys variety in their workday, and takes pride in keeping operations running smoothly.Key Responsibilities:
Greet all visitors and callers in a friendly, professional manner, ensuring adherence to sign-in and security procedures
Operate the switchboard and direct incoming calls appropriately
Manage incoming and outgoing mail and courier packages, including preparing documentation
Book and coordinate meeting rooms, ensuring accuracy with participants, scheduling, and IT needs
Maintain a clean and welcoming reception, meeting rooms, and mailroom areas
Arrange breakfasts and lunches for meetings as required
Distribute electronic faxes and incoming emails to the appropriate departments
Order and organize office supplies, ensuring inventory is well-managed
Assist with filing and administrative tasks for HR/Payroll and Archiving teams
Provide support to other departments with light administrative duties as needed
Maintain office plants and ensure a tidy, functional office environment
Liaise with building management and service providers on maintenance and office services
Support senior leadership with travel arrangements and expense reporting
Qualifications:
High School Diploma required; preference given to candidates with a Certificate or Diploma in Office Administration
2–4 years of relevant experience in an administrative or office support role
Intermediate proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.)
Strong written and verbal communication skills; French language skills are an asset
Previous experience in the insurance or medical field is considered an asset
This is a fantastic opportunity for a capable and enthusiastic Office Assistant to be part of a supportive team in a growing Calgary-based organization. You’ll be at the heart of day-to-day operations and help shape a welcoming and efficient workplace.
