Receptionist

• Welcome and assist visitors, ensuring a positive first impression.
• Manage incoming phone calls and direct them to the appropriate departments.
• Coordinate meeting room bookings and ensure they are set up as required.
• Oversee office supplies inventory and handle restocking as needed.
• Submit work orders for office maintenance and liaise with the landlord when necessary.
• Maintain cleanliness and organization in common areas, including stock rooms and restrooms.
• Provide updates and communicate effectively with leadership and management.
• Utilize Microsoft Teams and Outlook to perform daily administrative tasks.
• Support facilities management by addressing minor issues and escalating them when required.
• Ensure all office functions are carried out smoothly and efficiently.

• Minimum of 2 years of experience as a receptionist or in a similar administrative role.
• Proficiency in Microsoft Teams and Outlook.
• Strong customer service skills and a detail-oriented approach.
• Ability to multitask and manage time efficiently.
• Familiarity with facilities management processes is an asset.
• Excellent verbal and written communication skills.
• Basic computer skills and comfort with using office software.
• Previous experience submitting work orders and coordinating with external vendors is preferred.

Robert Half