The Administrative Assistant ensures a welcoming, professional, and efficient front-office environment while providing essential administrative support to teams on site. This role is ideal for someone who thrives in a dynamic, technology-driven environment and enjoys being at the center of office activity.
Key Responsibilities
Front desk operations: Greet visitors, ascertain nature of business, and maintain a polished professional reception area.
Call and email management: Answer, screen, and route incoming calls; monitor general inboxes and respond or redirect as needed.
Meeting and logistics coordination: Book meeting rooms, support onsite events, and assist with visitor scheduling, security clearances and access badges.
Administrative support: Prepare documents and assist with mail administration.
Office operations: Manage supplies, coordinate courier services, and liaise with vendors and building management.
Experience
2+ years of experience in reception or administrative roles, ideally in a corporate or technical environment.
Technical Skills
Proficiency with office software: Outlook, Word, Excel, and collaboration tools.
Exceptional organization and multitasking abilities.
Discretion and professionalism when handling sensitive information: Shred-it
Asset if experienced with: Workday.
Soft Skills
Bilingual (Proficient in both French and English).
Strong communication skills with a professional, friendly demeanor.
A willingness to learn and take on new challenges
Working Conditions
On site based in Gatineau QC
\nThe successful candidate must be able to work in Canada and obtain clearance under the Canadian Controlled Goods program (CGP) and Reliability.#LI-LG1
