Full-time Payroll Specialist
Halton Healthcare
- Oakville, ON
- Permanent
- Full-time
- Lead the team through the full bi-weekly payroll process schedule and ensure timely processing of all payroll files to the bank.
- Reconcile and process all statutory government remittances for Halton Healthcare and three Foundations ensuring all legislative requirements and deadlines are met
- Prepare and process unscheduled deductions and payroll adjustments (HOOPP, benefit adjustments, receivables etc.), ensuring compliance with all hospital policies and collective agreements.
- Liaise with departmental timekeepers and prepare all communications regarding payroll
- Audit all employee file changes prepared by Human Resources and process all related adjustments
- Provide monthly payroll training for timekeepers and managers
- Reconcile and prepare the bi-weekly audit file for review by Payroll Coordinator and Controller
- Prepare and balance all monthly employee benefit accounts to the GL
- Complete Payroll month-end close & associated journal entries & account reconciliations
- Prepare the monthly pre-authorized payments for parking and benefits
- Assist the Payroll Manager with annual audit for payroll with external auditors for all entities
- Reconcile employee pension deductions for each organization and liaise with Human Resources and HOOPP regarding all pension related queries, processing payment and information files on a bi-weekly and monthly basis
- Prepare proper documentation and payments for terminated employees and employees on leave of absence, including all legally required employer documents and information.
- Actively participate in the continuous improvement of all payroll processes, including project leadership
- Liaise with Occupational Health to ensure accurate reporting for STD/LTD claims
- Assist with year-end processing and reconciliations
- Collaborate with Human Resources & ICT Department on workflow creation, testing & troubleshooting
- Key point of contact for Meditech, responsible for ensuring dictionaries are maintained and leading resolution of system issues
- Participate in on-going professional development to maintain current knowledge base related to payroll, and related information systems
- Perform other related duties as assigned
- Successful candidate must have a Payroll Compliance Practitioner designation, other payroll certifications are an asset
- Diploma or university degree is required
- Minimum of 5-7 years of progressive relevant payroll experience is required
- Working in a hospital environment or other large government sector not-for-profit organization (“NPO”) preferred
- Demonstrated success in a fast paced, high complexity & high- volume work environment required
- Proven ability to remain solution oriented when faced with difficult situations
- Demonstrated knowledge of financial reporting is required
- Technically competent as demonstrated with experience in large ERP systems & intermediate Microsoft Excel skills, Meditech experience is an asset
- Excellent verbal & written communication and able to effectively work will all levels of the organization with a customer focus
- Proven ability to remain solution oriented when faced with difficult situations
- Ability to work independently with minimal supervision
- Must be innovative, tactful, detail-oriented and have initiative
- Proven analytical, and organizational skills with the ability to organize, prioritize and multitask in a fast-paced environment is essential
- Physically able to sit, stand, walk, occasional lift and/or carry approximately 20lbs
- Satisfactory employment and attendance record