Senior Office Associate - FT (Langley)
Otter Co-Op
- Aldergrove, BC
- Permanent
- Full-time
- Process vendor invoices accurately and efficiently following Otter’s policies and procedures.
- Process financial transactions and ensure accurate daily balancing.
- Verify and reconcile invoice discrepancies with vendors and internal departments.
- Prepare and perform twice weekly EFT runs, US wires, equity cheques, preauthorized debit transactions posting, and occasional urgent payments, ensuring timely and accurate payments to vendors based on individual payment term arrangements.
- Maintain vendor accounts and resolve any outstanding issues or discrepancies.
- Reconcile vendor statements and investigate any discrepancies or missing invoices.
- Assist in Period-end closing activities related to accounts payable and procurement, including period-end closing, run monthly AP statements and other associated reports, and account reconciliations.
- Assist with audits and provide necessary documentation and support as required.
- Prepare internal company accounts adjustments, including but not limited to, stock transfer.
- Assist with processing financial transactions, data entry & account reconciliations as business needs arise.
- Collaborate with other departments to ensure accurate GL coding and approval of invoices.
- Identify opportunities for process improvements and efficiency gains within the Accounts Payable functions.
- Contribute to the team in living the Corporate Values of Integrity, Community and Excellence.
- Other duties as assigned.
- 2+ years in a high volume, fast paced office environment preferred
- Previous retail experience an asset
- Proven entry level bookkeeping and accounting skills
- Intermediate computer skills (including MS office, Word, Excel, Outlook, and SharePoint)
- Proficient accurate typing and data entry skills
- Excellent communication and interpersonal skills (written and verbal)
- Above average attention to detail and accuracy
- Self-starter and team player with a high level of self-discipline and initiative
- Creative and effective problem-solving ability, with a willingness to learn
- Positive attitude with a commitment to providing outstanding customer service
- Able to prioritize and organize position responsibilities and meet deadlines with minimalsupervision
- Must be committed to a SAFE working environment
- Able to perform physical job duties including lifting, pushing and pulling up to 25 lbs
- Must be available for an 8 hour shift Monday to Friday between the hours of 7:30am to 5:00pm
- This position is based out of ACU Administration Building, though it may require on some occasions to travel and work at other locations as business needs arise
- Competitive Wages
- Wage increases based on hours worked & meeting expectations in the position
- Annual bonus program for all eligible team members
- For eligible positions: comprehensive benefits package and an employer matched pension plan
- Team discount on Gas, Liquor, Food, Fashion, Hardware, Feed & Restaurant purchases
- Co-op Membership with an annual dividend payment on qualified purchases
- Education Assistance Program
- Learning opportunities, to grow and develop and to foster a culture of teamwork and innovation