Administrative Assistant
CPP Investments
- Toronto, ON
- Permanent
- Full-time
- Diverse and inspiring colleagues and approachable leaders
- Stimulating work in a fast-paced, intellectually challenging environment
- Accelerated exposure and responsibility
- Global career development opportunities
- Being motivated every day by CPP Investments' important social purpose and unshakable principles
- A flexible/hybrid work environment combining in office collaboration and remote working
- A deeply rooted culture of Integrity, Partnership and High Performance
- Provide general administrative support to a high performing team of finance/investment professionals
- Manage multiple calendars on behalf of executives, working with other departments' to coordinate meeting booking.
- Handle highly sensitive and confidential matters relating to the daily activity of the department and/or organization.
- Coordinate and manage critical internal processes for the team
- Co-ordinate, arrange and oversee team event planning process (e.g. offsites, team building events), as required.
- Book and manage complex global travel arrangements, itineraries or other duties related to support professionals who travel globally.
- Manage multiple calendars on behalf of executives, working with other departments to coordinate meeting logistics.
- Reconcile credit card expenses and input into Expense Reporting System.
- Work closely with other executive assistants and teams to increase efficiencies and provide overall departmental support.
- Be a CPP Investments' ambassador by playing a key role in representing the investment business internally and externally. Conduct work in professional, friendly, easily accessible and approachable manner.
- Work cross functionally as part of a team with other members and departments.
- Accommodate and complete staff requests managing timelines and deliverables.
- College diploma or undergraduate degree is required.
- 2-5 years of experience gained from fast-paced, professional environment
- Experience providing support to multiple professionals and managing competing priorities.
- Experience with complex calendar management, booking high profile meetings, events, scheduling travel and managing expense reimbursement process.
- Working knowledge of MS Office (Word, Excel, PowerPoint, Outlook, Calendar) and comfort and interest in learning new applications.
- Extremely motivated, eager to learn, adaptable, calm under pressure, and professional.
- Able and willing to work flexible hours, as required.
- Proven attention to accuracy and detail, highly organized with the ability to prioritize and multi-task.
- Exceptional (written and verbal) communication skills and interpersonal skills.
- Ability to work in a high performing culture, under pressure and with time-sensitive deadlines
- Personable, easily interacts with all types of personalities and at all levels with a high degree of professionalism.
- Proven ability to work independently as well as to perform effectively in a team-oriented and open-concept environment.
- Interest in the investment industry is considered an asset.
- Exemplify our Guiding Principles of Integrity, Partnership, and High Performance.