Executive Assistant

WSP

  • Toronto, ON
  • Permanent
  • Full-time
  • 22 days ago
Job Category: Administrative ServicesJob Description:The Opportunity:Are you a master of organization, a strategic thinker, and a trusted partner? This is your opportunity to work at the heart of leadership! You'll be the engine behind the scenes, ensuring operations run smoothly and leaders stay focused on what matters most.WSP is currently seeking an Executive Assistant to support two members of our Canadian Executive Team in the GTA. This position will be responsible for providing a high level of support while maintaining company-wide best practices in responding to internal and external inquiries, developing and maintaining excellent relations with all employees, clients, and other stakeholders, and embodying the values and guiding principles of WSP.This role offers exceptional visibility and influence across WSP, giving you a front-row seat to strategic decision-making. You'll have the opportunity to contribute meaningfully to high-impact initiatives and help shape the organization's success.Why choose WSP?
  • We value and are committed to upholding a culture of inclusion and belonging
  • Our Flexible Work Policy - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
  • A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
  • Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
  • Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things.
  • A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.
We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.#WeAreWSPWhat you can expect to do here:
  • Provide day-to-day executive support with professionalism and discretion
  • Act as a brand ambassador, reflecting WSP's values and guiding principles
  • Coordinate executive-level projects and assist with client engagement activities
  • Manage complex calendars across time zones, including meetings, travel, and logistics
  • Organize leadership meetings and in-person events with precision
  • Arrange travel and accommodations through WSP's corporate provider
  • Track and submit expense reports for corporate and personal transactions
  • Support national communications and ensure timely distribution
  • Capture and share meeting minutes and follow-ups
  • Collaborate with other administrators and provide backup support when needed
  • Flexibility for occasional overtime and travel as required
What you'll bring to WSP:
  • Post-secondary diploma in business administration or a related discipline is preferable;
  • More than 10 years' professional experience in a similarly sized organization (10,000+ employees); Professional Services sector experience is an asset;
  • More than 5 years' experience directly supporting corporate executives;
  • Proficient in Microsoft Office Suite, including Excel (data analysis, pivot tables, formulas), and PowerPoint (presentation design and delivery);
  • Ability to multitask, prioritize and effectively meet deadlines;
  • Consistently high-quality, accurate work, with attention to detail;
  • Mature judgement and discretion in handling confidential and sensitive information and situations;
  • Strong organizational skills, ability to work with minimal supervision, self-starter and resourceful;
  • Advanced proficiency in Microsoft 365 ecosystem including SharePoint. Oracle ERP an asset;
  • Fluency in both English and French is an asset.
About Us:WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.At WSP:
  • We value our people and our reputation
  • We are locally dedicated with international scale
  • We are future focused and challenge the status quo
  • We foster collaboration in everything we do
  • We have an empowering culture and hold ourselves accountable
Please Note:Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.WSP does not accept unsolicited resumes from agencies. For more information please

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