E-billing Analyst

McCarthy Tetrault LLP

  • Toronto, ON
  • Permanent
  • Full-time
  • 21 days ago
Job Description:McCarthy Tétrault is a Canadian law firm that offers a full suite of legal and business solutions to clients in Canada and around the world. At McCarthy Tétrault, we offer challenging and rewarding career opportunities in our offices in Toronto, Montreal, Quebec City, Calgary and Vancouver. We are delighted to have been selected for the eleventh consecutive year in 2023 as one of and to have earned the distinction of one of for the thirteenth consecutive year in 2025. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.We are hiring for an E-billing Analyst with a minimum of 3 years experience in finance or accounting to join our Finance team in Toronto, managing electronic billing setups, rate submissions, and issue resolution across vendor platforms. You'll support lawyers and analysts, ensure billing accuracy, and lead process improvements with confidence and precision. McCarthy Tétrault employees benefit from a hybrid work environment.As an E-billing Analyst, you will be:
  • Ensuring billing deadlines, accruals and status updates are met for e-billing clients, including appropriate communication to billing lawyers and billing analysts.
  • Supporting the set-up of new electronic billing requirements for clients, including providing the matter and timekeeper information, creating and modifying various invoice formats and set-up of new phase and task code sets, when necessary.
  • Assisting lawyers and billing assistants with submitting budgets and opening new matters in the e-billing vendor sites. Monitoring monthly and annual rate submission deadlines for e-billing clients, liaising with business analysis function to obtain new rates, and ensuring submission is completed prior to deadline.
  • Performing monthly reconciliation on portfolio of e-billing clients, ensuring all bills have been properly processed, list of approved timekeepers is up to date and all matters have been opened in each e-billing sites. Ensuring all rejections are logged into the e-billing issues document for appropriate monitoring.
  • Monitoring e-billing issues log to support lawyers, billing analysts and collectors for tracking of status on all unresolved issues; working closely with external clients to resolve such issues, including new maters, new timekeepers, budgets, etc..
  • Escalating unresolved issues to management where appropriate.
  • Maintaining personnel setups for billing analysts, collectors, lawyers and legal assistants within the various e-billing vendor sites and proactively providing training on such sites to billing analysts and collectors.
  • Preparing monthly statements for billing assistants, lawyers and/or external clients where applicable; coordinating such reporting requirements with billing analysts /Business Analysis team.
  • Meeting with Finance Managers monthly to discuss ebilling issues and escalation requirements.
  • Preparing and submitting annual rate increases to clients through e-billing vendor sites.
  • Performing project work, leading and co-ordinating or participating in projects as assigned.
  • Other duties as assigned.
As our ideal candidate, you will distinguish yourself by the following profile:
  • Post-secondary education in Accounting or Finance is an asset (College Diploma or University Degree).
  • Minimum of 3 years of related experience, in a finance/accounting capacity for example: billing, collections and\or accounts receivable, preferably in a professional services firm.
  • Familiarity/Experience with Aderant Expert or a similar accounting system would be an asset but not required.
  • Ability to prioritize concurrent activities, follow through on open items and provide status updates, unprompted.
  • Ability to synthesize complex issues in simple terms and be a pro-active communicator with key stakeholders: lawyers, management and staff.
  • Excellent analytical and problem solving skills, demonstrated accuracy, detail oriented and well organized.
  • Confident and professional manner when interacting with others.
As a member of the McCarthy team, you will have access to:
  • Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
  • Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
  • A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
  • Strong community involvement and a commitment to equity, diversity and inclusion.
  • A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
How to Apply:We encourage external candidates to apply online and internal applicants must apply directly through our internal careers portal on Espresso. We look forward to receiving your application.We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.

McCarthy Tetrault LLP