Facilities Administrator (18-month contract)

ARC Resources

Calgary, AB
Permanent
Full-time

23 days ago

ARC has had an exciting growth story driven by the contributions of our people, principled business strategy and high-performance culture. We are a Canadian energy company with a strong track record of operational and financial performance. Today, we are the largest pure-play Montney producer, and Canada's third-largest natural gas producer and largest producer of condensate.In alignment with our values, we are proud to produce Canadian energy safely and efficiently. Producing low-cost, reliable energy strengthens our resilience in the evolving global energy system, and enables ARC to create value for our people, shareholders, stakeholders and communities.We have a long-term view and are committed to best-in-class performance in every aspect of our business. Following our guiding principles has shaped the company we are today and will underpin our success in the future. Through innovation, teamwork and a commitment to operational excellence, our diverse team of people drive our company's success. From the office to the field, our team of talented professionals work hard each day to safely execute our business and create positive and lasting impacts for our stakeholders.THE OPPORTUNITY:We are currently seeking a Facilities Administrator for an 18-month term to join our Facilities team. Reporting to the Supervisor, Facilities Engineering, the ideal candidate will play a key role in supporting ARC's Facilities team by ensuring seamless coordination to keep projects moving efficiently, and support systems, contractors, EPCMs, and Project Managers. In this role, you will be responsible for maintaining accurate project documentation, managing cost-tracking processes, and ensuring that the tools and systems used by the Facilities group operate effectively.RESPONSIBILITIES:

Support Facilities project teams by applying foundational knowledge of facilities and construction processes, while learning ARC-specific systems, standards, and procedures
Manage the Facilities SharePoint site, ensuring accurate storage, organization and accessibility of all project documentation and cost-reporting materials
Complete monthly accruals and support the full invoicing process using OpenInvoice and SAP
Coordinate onboarding for any new EPCM (Engineering, Procurement, and Construction Management) companies and contracts
Collaborate with IT to troubleshoot and resolve issues related to SharePoint functionality, system access, and invoicing workflows
Work closely with Facility Project Managers to support cost management activities in OpenInvoice and SAP, including vendor invoice review, troubleshooting, and financial tracking
Schedule and coordinate monthly and biannual EPCM meetings
Facilitate project look-back meetings involving contractors, OSSs, and EPCM partners to support continuous improvement
Pull weekly highlights and key performance indicators (KPIs) from Power BI for reporting and distribution
Distribute updated standards and documentation to EPCMs and contractors
Assist in creating Work Breakdown Structures (WBS) as needed
Administer monthly material transfers and ensure proper documentation and tracking

WHAT YOU WILL BRING TO ARC:

A minimum of five years of experience in the oil and gas industry
Experience in a facilities administration, project coordination, or construction support role
Knowledge of facilities and construction workflows and familiarity with EPCMs and contractor interfaces is an asset
Experience with invoicing systems such as OpenInvoice and experience with SAP is considered an asset
Strong working knowledge of SharePoint, document management, and collaborative digital tools
Ability to extract, interpret and present data from Power BI or similar reporting platforms
Strong organizational skills with the ability to manage multiple projects, priorities, and deadlines simultaneously
Comfortable facilitating meetings, coordinating stakeholders, and supporting project look-back and continuous-improvement processes
Strong communication and relationship-building skills to support collaboration with Project Managers, EPCMs, contractors, IT, and internal stakeholders
Detail-oriented approach to financial administration, document control, and reporting
Ability to work both independently and within a fast-paced team environment

REWARDING OPPORTUNITY:

An opportunity to be part of delivering responsible energy by developing and growing your career with us
Working collaboratively with, and learning from some of the most talented and experienced people in our industry
A culture of caring and high performance
Focus on health and well-being
An environment where all individuals are treated fairly and respectfully, have equal access to opportunities and resources, feel a sense of belonging, and can contribute fully to the organization's success
Meaningful work that makes a difference in the Canadian energy industry

We thank you for your interest in ARC, however, only those candidates selected for an interview will be contacted. Accessibility accommodation for applicants is available upon request during the talent acquisition process.

ARC Resources

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