Administrative Support

Canadian Base Operators View all jobs

  • Southport, MB
  • Permanent
  • Full-time
  • 1 month ago
ABOUT THIS CAREER OPPORTUNITYCanadian Base Operators (CBO) is growing it's Southport team! If you are an organized, customer-focused professional who thrives in a collaborative environment, this is a great opportunity to contribute to meaningful work supporting the Royal Canadian Air Force (RCAF).As a proud partner with Kelowna Aerospace Defence Programs, we deliver a wide range of critical support services to military training operations. In this role, you'll be part of the team that ensures students, staff and visitors have a seamless and welcoming experience every day.The Administrative Support position reports to the Client Services Supervisor and provides essential administrative, reception and coordination support across the site.WHAT YOU'LL DOAdministrative & Clerical Support
  • Prepare clear, accurate reports, letters, and documentation
  • Process bookings and reports in UniResMan hotel software
  • Support staff and students with claims, course reports, and travel arrangements
  • Transcribe and prepare minutes for meetings
  • Prepare documents and welcome packages for new students
  • Conduct orientation briefings for new student courses
  • Maintain reference library publications
  • Create building access cards and ID badges
  • Assist with stocking supplies and cross departmental tasks
  • Manage incoming and outgoing mail; coordinate information flow
  • Provide backup support to other Client Services team members
Office Administration
  • Order and maintain office supplies
  • Maintain telephone lists, files, and routine administrative records
Reception & Customer Service
  • Respond to telephone and email inquiries professionally and accurately
  • Greet and assist visitors, vendors, and customers in a courteous manner
  • Ensure a positive front-desk experience that reflects CBO's standards
WHAT YOU BRINGCompetencies
  • Effective Communication
  • Customer Focus
  • Problem Solving and Innovation
  • Teamwork and Collaboration
  • Respect for others
Education
  • High School Diploma or equivalent (required)
  • Certificate in an administrative field (asset)
Experience
  • 1-3 years of administrative experience in an office environment
  • Knowledge of RCAF administrative functions and processes (asset)
Skills & Attributes
  • Strong attention to detail and accuracy
  • Intermediate use of MS Office (Word, Excel, Outlook, Teams)
  • Organized, with strong time management skills
  • Ability to work effectively with shifting priorities
  • Self-motivated, reliable and resourceful
  • Excellent verbal and written communication skills
  • Eligible to obtain an Enhanced Reliability Clearance by the Canadian Industrial Security Directorate
WHY YOU'LL LOVE THIS ROLE
  • Be part of a mission‑driven team supporting Canada's military training programs
  • Build specialized administrative skills in a unique operational setting
  • Work with supportive colleagues in a collaborative environment
  • Play a central role in helping students and staff succeed from day one
  • Gain valuable experience with government and defence‑related processes
Additional InformationSome client facilities may require proof of vaccination. If applicable to this role, candidates may be asked to meet client-specific requirements prior to hire.Canadian Base Operators welcomes and encourages applications from persons with disabilities. Accommodations are available upon request throughout the recruitment and selection process.#LI-LM2

Canadian Base Operators