Program Support Coordinator, Learning BCEHS

• Act as a point of contact for Learning by answering routine enquires, trouble shooting enrollments and other related enquires on educational programs within Learning.
• Assist the Program Support Supervisor and others as directed, with administrative support including:

• Preparing and organizing education courses and itineraries as required
• Accountable for purchasing and maintaining levels for stationary, program materials, and course supplies, including submission to finance for payment
• Determining the availability and price of facilities and catering and finalizes agreements related to bookings
• Logging, distributing and filing of training related forms
• Assisting in the updating and development of online resources

• Screening incoming materials, sorting, prioritizing, logging (using CLIFF system), tracks and distributes incoming correspondence and briefing notes and maintaining a bring-forward system.
• Maintains the ARCS/ORCS records management system by identifying and classifying records, setting up proper filing, offsite storage, retrieval and disposal of records for the office.
• Creates documents such as memos, correspondence, emails, reports, PowerPoint presentations, presentation materials, graphics and spreadsheets using established software applications.
• Develops and maintains databases, contact lists, email distribution lists and phone lists.
• Assist Learning in delivering education programs to operational employees, including:

• Coordinating venues, catering and travel arrangements
• Preparing and maintaining of course rosters, attendance and accreditation data
• Preparing and delivering course materials
• Producing program reports and reconciling and/or or auditing reports for finance, for course and travel expenses.
• Tracking financial expenses for course delivery; identifying concerns to responsible manager

• Performs other related duties as assigned.

• Grade 12 supplemented by accounting courses and three years’ recent, related experience or an equivalent combination of education, training and education.
• Ability to keyboard at 45 wpm.
• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Physical ability to carry out the duties of the position.
• Ability to organize work.
• Ability to operate related equipment

• Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
• As a strong asset for consideration, we are looking for our successful candidate to have: Knowledge of social, economic, political and historical realities impacting indigenous communities and familiarity with Indigenous Cultural Safety and anti-racism and accompanying reports (BC DRIPA, TRC, etc.).

• Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Provincial Health Services Authority