Document Control Lead

• Create and maintain Document Management Systems including library distributions and participant matrix.
• Ensure document control function is being performed in accordance with corporate procedures and project requirements in a timely and efficient manner.
• Facilitate workflow of information and communication between clients, vendors, subcontractors and staff; for various projects
• Organize necessary filing and archiving of technical documents.
• Configuring SharePoint systems to specified requirements.
• Assist in the coordination of documentation processes including creating automatic business workflows through SharePoint Online and Power Automate.
• Extend SharePoint functionality with forms, web parts, and application technologies.
• Manage and maintain templates and information on project servers.
• Drive improvements and efficiencies in our data management systems & processes
• Participating in other document control initiatives or data management tasks under the direction of the functional team lead
• Construction Project Administration
• Technical Document Control
• Development of Corporate Standards and Documents
• Management of Corporate Document Data Base and File Life-Cycles
• Coordinating of RFI, RFR and Inspection Activities
• Record management and document retention scheduling
• Developing, and conducting internal project and process audits
• Preparation for ISO 9001:2008 external audit
• Developing Standard Operating Procedures including guides and templates
• Tracking of Key Performance Indicators
• Generating and maintaining BOMs of newly designed equipment

• At a minimum. candidate requires BA/BS + 4YORE or if candidate does not have this, they should have demonstrated equivalency of experience and/or education.
• Working knowledge of Document Control software EDMS specifically Aconex, SharePoint Online, BIM 360/ACC and industry standard EDMS methodologies.
• Experience managing in a DC team environment.
• Ability to effectively communicate with all staff at all levels, clients and external vendors.
• Ability to anticipate project needs and work independently with minimal supervision.
• Efficient and Resourceful at multitasking and initiative-taking in problem solving.
• Ability to work in a challenging environment and under pressure.
• Strong organization skills with attentive detail and professional technical writing skills.

• Experience with EDMS systems including, SharePoint Online, BIM 360/ACC, Unifier, Oracle Aconex, Prism Contruent, and MS Power Platform including PowerAutomate, PowerApps and PowerBI.
• It is strongly preferred that candidate has 6 years or more of related experience
• Strong computer skills (MS Word, Excel, PowerPoint, Access, Adobe and Outlook)
• Experience with Technical Document Control Management software Aconex, Share Point, BIM 360/ACC, Unifier, JD Edwards, Documentum EDMS, SAP, PrismDocs, CRM, ERP, Oracle, People Soft, ProjectWise, McLaren EDMS, Microsoft Office, AS400, Macros, Global Shop, Solid Works, FSCM, HCM, E-Fin, Proliance, e-Builder, Prolog and Micros). Familiar with POSSE and LiveLink, SPIN, and 311 Service Request Logs.
• Experience in Engineering, Construction or Owner Environment
• Trained internal auditor.
• Works under general supervision.
• Participates with other team members to achieve common goals.
• Troubleshoots problems of low complexity and recommends appropriate action.
• Effectively contributes to team goals.
• Project size is of low complexity
• Provides document management and project controls support which includes the receipt, inventory, audit, tracking, storage, retrieval and distribution of both classified and unclassified electronic, paper and other media project data and documents according to company policy, and proper procedures for the projects.
• Manages the set up and maintenance of document control / records management for multiple projects and Project Managers.
• Ensures that all local practices and activities comply with company policies and procedures.

AECOM