Graduate Coordinator

University of Alberta View all jobs

Edmonton, AB
Permanent
Full-time

16 days ago

Job Category: Administrative SupportJob Description:This competition may be used to fill multiple positions.Location - This role is hybrid with a mix of remote and in-person work at North Campus Edmonton.The Graduate Coordinator is a key member of the Office of Education team and is responsible for supporting the key functions of Office Education such as administrative support for graduate program services, and other administrative services that the Office of Education provides. Reporting to the Director, Office of Education, the Graduate Coordinator provides dedicated program graduate support to the faculties and programs in the College, working collaboratively with: Academic Department Chairs, Faculty Associate Deans, Central services providers (Faculty of Graduate & Postdoctoral(GPS) studies, Enrollment Systems and Service Innovation (ESSI).Responsibilities:

Acts as the first point of contact for programs in areas of graduate admissions and awards
Responds to specific graduate program admissions and awards inquiries from applicants, faculty, and staff. Provides information on aspects of an academic program to prospective students
Screens, directs and processes electronic, and in person queries.
Manages correspondence about graduate admissions and awards on behalf of the college of health sciences faculties and departments. Reviews and prioritizes daily incoming correspondence in the college graduate email inboxes and initiates or completes action depending on the complexity of the issue.
Drafts and/or generates routine announcements and communications to graduate students and/or departments (e.g. award announcements, reminders to submit award applications and nomination forms). Gathers information from office records to draft emails, memos, and other documents for supervisor review (e.g. award letters for award nominees, notification of results to award nominees).
Provides dedicated academic administrative support to College of Health Sciences Faculties and Departments(including Graduate Committees) in the areas of Graduate Admissions(certificate, Master's, PhD Thesis, etc) and Graduate Student Awards.

Qualifications:

Undergraduate degree
Two years' related experience in student advising
Experience with graduate admissions, awards and related correspondence
Advanced knowledge and proficiency in PeopleSoft (Campus Solutions), google suite, Alfresco, Advocate, Google suite, and Microsoft Office is essential.
Demonstrated ability to develop positive and professional working relationships with both internal/external clients, and stakeholders at all organizational levels.

Application InstructionsClick "Apply Now" to submit your resume and cover letter.This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).This position offers a .About Us:The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. .At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms-physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.L'Université de l'Alberta s'engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.About the Team:The unites the University of Alberta's health-focused faculties and schools to enable a new level of interdisciplinary research and teaching that advances human health and wellness across individual, community, and global contexts. By fostering collaboration across disciplines, the college supports innovative, large-scale research initiatives and integrated educational programs that span the full continuum of care and health promotion.The college includes the Faculty of Kinesiology, Sport, and Recreation, the Faculty of Rehabilitation Medicine, the Faculty of Nursing, the Faculty of Pharmacy and Pharmaceutical Sciences, the School of Public Health, and the Faculty of Medicine & Dentistry. Together, these units drive excellence in health sciences education, research, and clinical innovation, supporting the university's broader mission to lead in discovery, learning, and the advancement of societal well-being for the decade ahead and beyond.

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