Director of Programs

  • Port Perry, ON
  • Temporary
  • Full-time
  • 1 month ago
The Director of Programs reports directly to the President of the Board and indirectly to the Board of Directors.The primary role is supporting and coordinating the implementation of strategic planning, program development and management, and provides vision for organizational growth. Through creativity and relationship building, the Director of Programs participates in strategic planning and works to achieve the organization’s strategic goals to serve the community, its artists, and the organization’s members. The Director of Programs is the key programs manager and the organization’s most visible ambassador, acting as an advocate and a support for both the organization and arts and culture at all levels of the community.The position requires a good working knowledge of the arts and culture sector, and a desire to build on that knowledge. It requires strategic planning, program and special event planning and management, and budgeting skills. Marketing, gallery management and retail skills are also helpful. Knowledge of the arts and culture of Scugog and of the non-profit sector is helpful, but not required. The individual must have excellent digital skills (MS Office, Wordpress and Mail Chimp, social media platforms) and the willingness and ability to learn new skills as required. To be successful in this role the Director of Programs requires strong communication skills and initiative, is a highly self-directed problem-solver, and works and communicates successfully with others.The Director of Programs must become knowledgeable about all aspects of Scugog Arts and be able to share information effectively. The Director of Programs will maintain an awareness of the current political climate as it pertains to arts, arts advocacy, significant arts events and arts funding. The work environment is fast-paced, with a requirement to successfully multi-task and prioritize activities.Strategic Initiatives
  • Develops and maintains good working relationships with Board members, Township Council members and staff, artists and the community.
  • Helps President and Treasurer prepare and monitor annual budget.
  • Identifies options for generating additional revenues for operations and special programs, including supporting and facilitating the planning and development of earned income programs and events.
  • Inputs and assists with development of long-term branding and promotional strategies.
  • Identifies and implements promotional events for the organization and its activities based on the promotional strategy.
  • Attends and participates in Board meetings and reports regularly on programs.
  • Identifies and executes actions to manage overall operations of organization, including facility management, equipment, fixtures and systems.
  • Acts as an advocate, representative and liaison for Scugog Arts on multiple levels with community, business and government partners and stakeholders.
Member and Council Communications
  • Acts as the primary communication hub for Board and Council activities.
  • Compose and gather content for the website, e-newsletter and social media for publication and distribution, in collaboration with committees, volunteers, Board members and all available arts event information. Identifies and develops communication strategies and tools, including overseeing format, design, production.
  • Advises on the updating of website, social media and e-mail communications specific to events, programs and services, to our Digital Marketing Manager.
  • Key organizer and communicator for our 2025-2027 Strategic Plan including participation in its development.
Membership and Volunteers
  • Responsible for the implementation of any new strategic initiatives as it relates to our members and volunteers.
  • Identifies membership needs; inputs and implements development and delivery of membership program.
  • Responsible for maintaining membership forms and required statistics including records of memberships and volunteers.
  • Maintains up to date member Artists and organizations lists.
  • Ensures that Professional Artists profiles are created online by our Digital Marketing Manager.
  • Works to develop support for programs with volunteers.
Administrative Support and Management
  • Provides office administrative support in day-to-day operations and special projects by responding to inquiries and requests for information.
  • Prioritizes tasks and requests to support Board and Council activities in a timely and efficient manner.
  • Monitors the planning, implementation, and roll-out of programs, ensuring that deadlines and goals are being met, and alerting Board members when interventions are needed.
  • Sources, compiles and warehouses information relevant to the Scugog Arts, its members and the arts in Scugog and beyond as appropriate; forwards same to stakeholders and others in a timely manner.
  • Maintains email communications on behalf of the Scugog Arts and its members.
  • Maintains administrative records including gallery exhibits, events and programs, communication, and statistics, including CADAC.
  • May participate in various Scugog Arts committees as required by, and in the capacity as determined by the President.
  • Works to identify opportunities to streamline the tasks of the Director of Programs role and to identify opportunities for volunteer assistance in the administration of Scugog Arts operations and programs.
ProgramsThe Director Programs is the primary leader and manager of all Scugog Arts Programs. Currently these programs include: * Gallery Exhibitions, including Christmas Market and Annual Juried Show
  • Resident Artist and Gallery Shop Program
  • Literary Programs including Annual Literary Contest, mini literary contests, Library Writers & Readers Series, Poet Laureate
  • Small town BIG festival
  • Lake Scugog Studio Tour
  • Culture Days
  • Member Programs including Workshops, Meet Ups, Art Swap and Sunday Market
  • Children’s Programs including Summer Camp, March Break Camp, Art in the Alley
All programs require leadership, management, and administration. Each program is supported with a wide variety of part-time staff, Board support, full-time summer job staff, and active committees. Programs for 2025-2027 may be different, better and made more special during the strategic planning process.Program Duties
Executing a program can include a wide variety of duties. Identifies general program needs based on the strategic plan; develops and implements programs with approval from the Board.
  • Create and keep updated a Program Charter including purpose, outline, committee roles, action plan, budget.
  • Work with the Scugog Arts Space volunteer(s) and staff to support, promote and administer the gallery program including ensuring the Gallery is open during published hours.
  • Create print and marketing material, digital marketing and press releases.
  • Produce contracts, rentals, inventory lists, sales records, cheque requisitions and signage.
  • Maintain a record of gallery visitors and program participants and Scugog Arts log book.
  • Organize receptions as needed, within set budgets.
  • Write results reports, CADAC reports, TREIM reports and provides help to the President and Treasurer on reports for grants.
Work Environment:While performing the duties of this job, the employee frequently works with a computer and the noise level in the work environment is usually moderate. The employee frequently interacts with scheduled and unscheduled visitors, volunteers and deliveries. The employee often works alone. This employee is required to travel on occasion between Scugog Arts Space and events as directed by the Board President in addition to local travel for business purposes.

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