Coordinator, Accounts Payable

• Ensure payment requests have been properly approved by an authorized person and/or matched to the purchase order system.
• Invoices are entered accurately and timely, ensuring compliance with internal controls.
• Reconciliation of vendor accounts to the accounts payable sub ledger as required.
• Timely investigation and documentation of outstanding amounts.
• Handling of internal and external customer inquiries in a positive, timely manner.
• Identify, action and resolve any aging outstanding invoices not being actioned.
• Review of peer invoices entered in the accounting system.
• Ensuring proper record retention of vendor invoices.
• Ad hoc requests, as assigned.
• An active Team Member in driving change to achieve the Key Performance Indicator targets.
• OHSA - Ensure compliance of Occupational Health & Safety Act (section 25, 26, 27, and 28) per Hiram Walker & Son’s Ltd Policy- Management-Supervision-Worker Safety Responsibilities.

• Solid working knowledge of Enterprise One, Microsoft Office and SharePoint
• 2-4 years’ experience in a similar environment.
• Ability to meet deadlines as overtime is required at month end.
• Must have a strong and demonstrable customer service ethic.
• Must be able to thrive in and contribute to a culture of continuous improvement and challenging the status quo.
• Must be able to deliver high quality results to a strict timetable.
• Able to work well in a team environment.
• Speed and accuracy of data entry is essential due to the extensive data entry required.
• General accounting background is an asset

• Analyses basic data in a reliable manner
• Obtains accurate information, controls data, and produces timely basic financial reports
• Uses reporting tools for basic data extraction and analysis
• Comments main financial ratios and statements (P&L, balance sheet, cash flows) and provides basic variance analysis
• Communicates findings in an articulate manner

• Demonstrates knowledge of local tax concepts and explains basic concepts to others
• Analyses tax related data to control tax compliance
• Understands the impacts and inter-relations of accounting principles and tax concepts

• Understands the key concepts of risk management (identification, assessment including frameworks, mitigation)
• Identifies basic business risks related to his/her job
• Identifies inconsistency in basic internal controls (e.g.: accountability) of his/her scope
• Understands and applies internal control procedures and basic control processes (e.g.: reconciliation, segregation of tasks) in his/her scope

• Masters advanced functionalities of systems and understands their capabilities & interactions
• Analyzes systems, workflows and processes current capabilities and identifies opportunities for their improvement (speed and quality)
• Explains and trains colleagues on how to use systems and follow processes
• Networks with co-users of systems and processes in order to identify and share best practices

• Assists a project manager with project management basics (task list, meetings, write wrap-up report …)
• Coordinates information flows between project participants in a few departments
• Reports project progress with accuracy
• Understands what is at stake in the project (risks and opportunities)

• Initiates and/or improves positive working relationships and interactions within the team
• Listens actively to other people’s views
• Communicates clearly both written and verbally, adapting the messages to the audience
• Builds trusting relationships by acting with integrity

• Demonstrates general awareness of the Business Environment
• Understands the key drivers and challenges of the company
• Has a basic knowledge of local organizational structures and functions

• Proposes new ideas/methods on how to improve performance
• Maintains a positive, can-do attitude even during difficult times
• Influences others to gain support for an idea or cause

• Assigns tasks and accountabilities for work outputs to the most appropriate individuals, when needed
• Displays a sense of urgency in accomplishing goals and takes corrective actions to ensure results
• Maintains composure and high-performance standards in a challenging environment
• Achieves own individuals' objectives, applying professional excellence standards, and delivers high quality work
• Maintains high professional standards that are aligned with the organization’s values, ethics, and Charter
• Demonstrates commitment to Corporate Social Responsibility (CSR) priorities by promoting group and local initiatives
• Establishes a mutual trust environment by communicating in an honest, straight forward transparent manner with colleagues at all levels
• Displays enthusiasm and values contribution of each employee to the success of Pernod Ricard

• Required: Post-Secondary: Accounting/Finance

Pernod Ricard