Expense Module Clerk

• Reconciles and analyzes designated accounts such as travel advance, relocation expense, and AP expense Sub-Ledger accounts by performing tasks such as reviewing, extracting and interpreting information and identifying trends and/or problems and preparing related reports. Identifies problems or discrepancies and takes corrective action. Prepares period end and year-end working papers as required for audit purposes for approval by the manager.
• Performs pre-audit review of expense claims per established office guidelines to provide additional assurance that expenses meet organizational policy prior to payment. Identifies problems, discrepancies and takes corrective actions, such as denying/returning non-compliant claims to employee and or approver for further details or escalated authorization.
• Performs random post-audit review of expense claims and submits results to AP Manager for reporting to PHSA Corporate Finance.
• Assists with duplicates review and recovery of duplicate payment by performing tasks such as investigating claims to identify duplicate submissions which require deletion or recovery of overpayment. Initiates, monitors and follow-up on recovery of duplicate payments. Provides feedback to Analyst or Manager to reduce duplicate submission of expense claims such as training/communication to staff or improve analytical tools for detection of duplicates.
• Investigates and reroutes expense claims for alternate approval when necessary, such as retirement gifts, Financial Signing Register failures, dual approvals or manual approvals.
• Prepares journal entries to record any adjustment entries related to Expense Processing. Journal entries are provided to AP Manager or designate for review and approval.
• Over-sees and reviews manual expense claims processed by AP processing staff as part of the Pre-Audit process for paper-based expense claims.
• Provides support to PHSA staff related to Expense Claims processing and trouble shooting, with technical assistance from the Analyst as required. This includes assisting staff with delegation set-up within the Expense Module as required. Provides dedicated support via a dedicated email box and phone line.
• Provides support to Vendor Team related to wire and on-line payments as required.
• Performs other related duties as assigned.

• Grade 12, successful completion of a recognized accounting course and three years' recent related experience or an equivalent combination of education, training and experience.

• Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
• As a strong asset for consideration, we are looking for our successful candidate to have: Knowledge of social, economic, political and historical realities impacting indigenous communities and familiarity with Indigenous Cultural Safety and anti-racism and accompanying reports (BC DRIPA, TRC, etc.).
• Ability to keyboard at 45 w.p.m.
• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Physical ability to carry out the duties of the position.
• Ability to supervise.
• Ability to organize work.
• Ability to operate related equipment.

• Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Provincial Health Services Authority