Bilingual Document Control Coordinator
AECON
- Montreal, QC
- Permanent
- Full-time
- Responsible for the functioning and utilization of the document control system for the project
- Accountable for creating and maintaining project distribution matrix
- Provides training and support to all project team members regarding appropriate document control practices - this may extend to external users such as vendors, contractors, consultants, clients and other third parties
- Identifies and escalates processing or other system issues to the Project Controls or Document Control Manager in a timely manner
- Identifies opportunities for continuous process improvement and monitors for new and emerging software solutions
- Assist in creating/implementation and auditing of a reporting system to track all NCR's, CAR's, RFI's, Change Request and other documentation deemed critical by the project from start to finish
- Assists project teams with creating and developing reports in EDMS systems
- Assists in the preparation of the end of project report
- Assists in Creation/Communication/implementation and maintenance and auditing of all required contract submittals
- Assist in Creation/Communication/implementation and maintenance a reporting system to track by originator all RFI's through the key milestones of their lifecycle
- Oversee the receipt, capture, control and access of all project documents
- Allocates project document/drawing numbers as required per guidance of Project Management, Project Agreement, and/or Client requirements.
- Responsible for achieving and maintaining a high level of accuracy in capturing meta-data in the EDMS system in accordance with procedures and requirements for metadata for reporting/auditing
- Manage and coordinate the metadata and the process of storage for documents into the EDMS system by all internal and external parties
- Ensures achievement of established turnaround specifications from receipt of requests into document control to completion of processing and distribution
- Accountable for appropriate post-construction document archival / retention including as per Project Agreement specifications
- Post-secondary education - bachelor's degree or College Diploma preferred, or equivalent experience
- A minimum of 1 to 5 years document control experience in a construction project/site environment
- Prior experience working with ACONEX preferred
- Prior experience using electronic document management and document control system as well as in processing both design and vendor documentation
- Proficient in electronic file management (e.g., Explorer and WinZip)
- Intermediate to advanced knowledge of Portable Document format software such as Adobe Acrobat, Bluebeam
- Intermediate working knowledge of MS Office Applications such as: MS Project; Excel; Word, Outlook, Visio, Powerpoint
- Ability to accurately and efficiently setup, create and maintain documentation metadata
- Ability to interpret and implement process, procedures, workflows and standards
- Ability to document work tasks (work instructions)
- Good written and verbal communication skills in French and English
- Organizational skills, with a proven ability to meet deadlines in a fast-paced environment
- Engaging and agile workplace culture, collaborative and inclusive teams
- Commitment to
programs such as Aecon University, BluePrint leadership program, and Project Management Academy * Variety of wellness benefits, access to virtual health care, 100% employer-paid health and dental premiums, Employee Assistance Program, Best Doctors Program, and more.
- Tuition reimbursement opportunities
- Recognition and rewards through Aecon Accolades, Aecon Achievement Awards and more
- Employee Stock Options, Short Term Incentive Program, Retirement Savings and Pension Plan