Document Control Coordinator
- Saint John, NB
- Permanent
- Full-time
- Work environment – Be a part of a collaborative environment that cultivates individual growth
- Competitive compensation – Includes an annual bonus plan, pension plan, and parking allowance
- Flexible Benefits Plan – In effect from day one and offers three levels of coverage to select from to meet your unique, personal needs
- Paid vacation – There is an annual option to purchase additional vacation, too
- Wellness support – With an annual wellness allowance, paid personal care days and a 24/7 Employee & Family Assistance Program
- Opportunity to give back to some amazing causes in our community – Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities, and a donation-matching program
- Facilitate document naming and numbering according to Irving Oil’s approved system
- Perform quality checks on P&IDs, engineering drawings, vendor documents, and work packages for completeness and accuracy
- Review purchase orders to identify documentation requirements at each project phase
- Monitor due dates for technical deliverables and critical safety data (PSM-201)
- Manage correspondence flow, ensuring outgoing documents are accurate, properly routed, and secure
- Organize and maintain records and databases to meet security access standards
- Track project documentation status to ensure timely submissions
- Validate project documentation for format, completeness, and contract compliance
- Oversee the full lifecycle of project documents—approvals, updates, markups, and supplier transmittals—in alignment with Documentum policies
- Strong problem-solving abilities, sharp attention to detail, and effective time management
- Proficient in Microsoft Office and other software applications
- Skilled in multitasking and confident decision-making in high-pressure environments
- Excellent analytical skills with a focus on data-driven insights
- Highly adaptable with a sense of urgency and flexibility toward shifting priorities
- Able to set and adjust priorities based on business objectives and stakeholder needs
- Minimum 3 years’ experience in Administration
- Document Control experience
- Post-secondary education in Administration