Accounts Payable Specialist

• Process a high volume of vendor invoices and payment requests with precision and attention to detail to support hospital operations, capital projects, and trust funds.
• Validate invoices by ensuring proper authorization, adherence to corporate policies, and compliance with documentation requirements.
• Resolve outstanding invoices, credit notes, and overdue items by collaborating with Procurement Services, Logistics, end users, and vendors.
• Communicate with vendors to address and resolve discrepancies in a timely manner.
• Reconcile supplier general ledger accounts to monthly statements and provide aged creditor listings for audits.
• Obtain required approvals in line with signing authority policies and follow up with management and staff to address overdue invoices.
• Contribute to month-end, quarter-end, and year-end processes, as well as participate in special projects such as audits.
• Match purchase orders (2- and 3-way matching), verify coding and receiving slips, and ensure proper pricing.
• Process and monitor monthly procurement card payments while ensuring adherence to purchasing card policies.
• Perform data uploads for summary invoice billings and prepare accounts payable support for wire transfers.

• Demonstrated experience in accounts payable processes, including invoice entry, coding, and reconciliation.
• Proficiency in working with purchase orders and general ledger systems.
• Strong knowledge of Microsoft Excel, including formulas and VBA, to manage financial records efficiently.
• Familiarity with auditing principles and compliance with corporate policies.
• Ability to handle high volumes of data with exceptional accuracy and attention to detail.
• Skilled in resolving vendor discrepancies and maintaining effective communication with stakeholders.
• Experience in preparing information for accruals and supporting financial audits.
• Capability to manage multiple priorities and meet deadlines in a fast-paced environment.

Robert Half