Accounting Specialist
Elby Professional Recruitment View all jobs
- Brampton, ON
- Permanent
- Full-time
If you're looking to join a company where your contributions will truly make an impact, this role offers the chance to play a key part in driving financial accuracy and supporting the organization's continued expansion.Key Responsibilities:
- Accounts Receivable & Invoicing: Manage customer invoicing in strict accordance with contract terms and company policy, meticulously track and post incoming payments, monitor AR aging, implement proactive collection strategies, negotiate payment arrangements as needed, and drive down Days Sales Outstanding.
- Expertly resolve billing discrepancies through collaborative efforts with Operations/Project Managers and customers.
- Month-End Close & Account Schedules: Prepare comprehensive monthly schedules and reconciliations for accruals, prepaids, deposits, deferred revenue, and intercompany transactions.
- Maintain the fixed asset register, recording additions/disposals, and calculating & posting depreciation.
- Reconcile subledgers to the General Ledger (AR, AP, payroll clearing, bank/credit cards) and support period-end journal entries, while also assisting with trial balance reviews and variance analysis versus budget/forecast.
- Statutory Filings & Compliance: Oversee the preparation and filing of various tax returns and remittances, including GST/HST, WSIB reports/remittances, and Employer Health Tax calculations, instalments, and annual returns.
- Support payroll source deductions (CPP/EI/Income Tax) reconciliation and remittance checks in collaboration with the payroll provider, and assist with other periodic filings
- Maintain organized working papers and evidence to support filings and audits is crucial.
- Reporting, Tools & Process Improvement: Generate routine dashboards and reports such as A/R aging, collections status, and cash receipts for the Accounting Manager.
- Actively contribute to process improvements that enhance accuracy, timeliness, and internal controls, while meticulously maintaining organized financial records and documentation.
- Cross-Functional Support: Provide essential assistance when required with accounts payable and expense processing.
- Partner closely with Operations/Project teams on job costing, change orders, and invoice backup packages, and offer ad hoc administrative support to Accounting and Operations as needed.
- Support external accountant/auditor requests by preparing schedules and backing documents.
- 3-5 years of hands-on accounting experience, and must have AP and AR exposure
- Practical experience in construction or real estate is an advantage
- Enrolled in CPA is considered a significant asset
- Experience with invoicing, AR collections, and month-end reconciliations
- Clear, professional communication skills and a customer-service-oriented approach