Program Coordinator, Employee and Labour Relations

• Support a range of ELR processes and strategic initiatives through planning, tracking and implementation of departmental initiatives and projects.
• Monitor timelines, deliverables, and milestones to ensure accountability and progress.
• Conduct high level ELR research and gather cross jurisdictional information.
• Prepare background materials and seek input from internal and external partners.
• Analyze data and respond to requests for information, including development of metrics and reports.
• Creates and maintains spreadsheets and/or databases to track program files and project initiatives.
• Gather, prepare, and validate data for regular labour relations updates and reporting to the Board of Governors and Executive Leadership including briefing materials and speaking notes.
• Assist in the preparation of ad-hoc briefing materials for senior leadership and board-level reporting.
• Support implementation and coordination of initiatives and projects across the unit.

• Manage calendars, prioritizing confidential and time-sensitive matters for the Director.
• Support team coordination through development of team agendas and team strategic planning cycles.
• Maintain oversight of critical documents and multi-party agreement.
• Administer financial processes, including vendor coordination, invoice review for external partners and purchasing card reconciliation.
• Coordinate travel and logistical requirements.
• Maintain systems and trackers to support document control, approvals, and operational efficiency.
• Creation of process documents to improve process efficiency.

• Coordinate full cycle collective bargaining activities from initial planning to tracking, to coordination of bargaining meetings and final implementation and debrief.
• Conduct research and analysis on collective agreement language, including historical context and intent.
• Perform external scanning of comparable agreements to inform bargaining strategy.
• Synthesize complex information into clear, actionable insights for the bargaining team.
• Track bargaining timelines, schedules, and deliverables.
• Engage subject matter experts to validate information and support proposal development.
• Document discussions and maintain official bargaining records.
• Development of briefing materials and speaking notes for senior leaders.

• Coordinate labour management and union meetings including agenda development, logistics, and documentation.
• Prepare executive level speaking notes with minimal support.
• Track commitments and ensure follow-up on action items.
• Manage ongoing communications with union partners, including weekly updates.
• Liaise with internal leadership and executive offices to support aligned messaging.

• Coordinate governance timelines and deliverables for board and executive reporting (Board Human Resource and Compensation Committee and Board Audit and Risk Committee).
• Liaise with the Office of the Vice President University Services Operations and Finance and Provost as required.
• Draft governance outlines and executive level speaking notes.
• Analyze labour relations metrics (ex. grievances, disputes, complaints) to identify trends and risks.
• Support development of institutional reporting (ex. People Report) in collaboration with university partners such as Faculty Relations.
• Maintain data integrity across reporting, governance materials, and tracking systems.

• Diploma or Bachelors Degree in business administration, human resources, or a related field; combinations of education and experience will be considered
• 2 - 3 years of progressively responsible experience in HR. Experience in a labour relations environment would be an asset.
• Experience working in the public sector and unionized environment is an asset.
• The incumbent should have the ability to independently research and seek out information - such as past practices, jurisdictional scans, and internal data gathering.
• Proficiency in standard computer software and applications such as MS office suite or google.
• Strong communication (oral and written), interpersonal and analytical skill; accuracy and attention to detail, results orientation, client responsiveness, teamwork and collaboration.
• Excellent time management skills with the demonstrated ability manage multiple streams of work.
• Ability to focus on mission critical work, consistently meet due dates in a demanding, fast-paced environment while maintaining superior accuracy.
• Demonstrated ability to develop and maintain positive, professional, collaborative working relationships with both internal and external clients and stakeholders and all organizational levels.
• Demonstrated initiative, adaptability and problem solving orientation.

University of Alberta