Office & Accounting Administrator

• Provide support and assist with problem-solving for any issues that arise related to invoicing, accounts payable, credit card management and internal reimbursement
• Ensure all vendor invoices assigned to you are approved, entered timely and paid timely in accordance with our payment schedule
• Ensure the aged accounts payable for your scope of accountability is reconciled and reflective of actual payables due by each due date
• Ensure the Vendor Cards for the vendors under your scope of accountability are accurate, complete, and kept up to date
• Support the finance team with record filing, data entry, scanning and sending paperwork, inputting invoices, statement reconciliation, processing refunds, and completing cheque runs
• Support the Finance team with determining and implementing workflow process improvements and other duties and special projects as assigned
• Answer incoming calls on the main phone line and direct calls as required
• Act as an office liaison for those entering the building
• Manage and maintain office supply inventory and process recurring and ad-hoc office purchases
• Maintain the appearance and cleanliness of office common spaces, including but not limited to, the reception area and lunchroom
• Prepare outgoing deliveries and distribute incoming mail and packages
• Provide general administrative support to various departments as assigned

• 1+ year of Office administration experience
• Basic Excel skills
• Excellent communication and customer service skills
• Highly organized/proactive
• Experience with AP or Accounting

Lannick