Administrative Assistant

• Accurately input and update data to ensure records are complete and current.

• Prepare and assemble job packets for foremen and field teams to facilitate project execution.

• Maintain organized filing systems and ensure proper handling of important documents.

• Communicate effectively with customers and municipalities to provide job-related information.

• Ensure all required paperwork and documentation are completed and accessible for field crews.

• Offer general administrative support to the operations team as needed.

• Schedule appointments and manage calendars to ensure smooth day-to-day operations.

• Handle inbound and outbound calls professionally, addressing inquiries and providing solutions.

• Draft and manage email correspondence to maintain clear communication channels.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Excellent written and verbal communication abilities.
• Experience in customer service and handling inbound and outbound calls.
• Organizational skills to manage multiple tasks and maintain filing systems effectively.
• Ability to schedule appointments and coordinate calendars efficiently.
• Previous experience in an administrative role, preferably within the construction industry.
• Capacity to work independently and as part of a team in a fast-paced environment.

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