Sr. Executive Assistant
- North York, ON
- $110,000-125,000 per year
- Permanent
- Full-time
- Manage comprehensive travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries for both work-related and personal needs.
- Serve as the primary contact for meeting preparation, follow-ups, and ensuring all necessary materials are organized and distributed.
- Handle sensitive information and communications with the utmost confidentiality and professionalism.
- Support personal tasks such as scheduling medical appointments, coordinating private banking, and managing errands to optimize executive productivity.
- Safeguard and effectively prioritize the executive's calendar to maximize time efficiency.
- Conduct in-depth research to assist in decision-making and provide actionable insights.
- Oversee corporate communications and the planning of company-wide events, ensuring alignment with organizational goals.
- Record, transcribe, and distribute meeting minutes, action items, and follow-up reports.
- Coordinate and troubleshoot logistics for meetings, events, and presentations, including booking venues, preparing agendas, and arranging catering.
- Review and proofread agreements and contracts to ensure accuracy and compliance with company standards.
- A minimum of 15 years of experience supporting C-suite executives in a senior administrative capacity.
- Proficiency in tools such as Concur, CRM platforms, and Kronos Timekeeping System.
- Demonstrated expertise in managing complex calendars and coordinating travel arrangements, handling media and publicity arrangements.
- Strong skills in expense reporting and document management, including photocopying and scanning.
- Exceptional organizational and multitasking abilities, with attention to detail.
- Proven ability to handle confidential information with discretion and professionalism.
- Experience in preparing materials for board meetings, including presentations and reports.
- Excellent communication skills, both written and verbal, to interact effectively with internal and external stakeholders.