Project Coordinator
- Calgary, AB
- Permanent
- Full-time
- Competitive compensation, and benefits after 3 months of employment
- A great work environment
- Work is located on-site at one of Calgary's largest module and prefabrication operations
- Opportunities for acquiring new skills and professional advancement
- An environment where your ideas on innovation and product or process improvements are valued and implemented
- Recognition for your achievements and contribution to our success
- Work from home on Fridays
- Post-secondary education or a relevant trades ticket
- 1-3 years of experience in a project coordination or support role (construction industry preferred)
- Proficient in Google Suite or Microsoft Office
- Ability to prioritize and manage workload in a fast-paced environment
- High attention to detail and accuracy
- Strong technical writing skills (an asset)
- Provide Project Management support using Viewpoint Vista (Vista) software
- Review, create and monitor reports in vista
- Set up change orders in Vista
- Troubleshoot and initiate revisions to source data when errors are detected
- Monitor and validate cost and billing data
- Initiate progress trackers
- Maintain project billing forecast with input from Project Manager
- Prioritize project billing to be completed as soon as possible and in accordance with the forecast
- Ensure projects are fully billed out prior to project closeout
- Create and manage progress and T&M bills
- Assist with Material Management as required: Take-off's, Free issue material management, etc.
- Support Procurement including preparation of requisitions, preparing support documentation, expediting invoices
- Identify potential bottlenecks/process flaws and initiate resolution as per Project Manager's direction
- Prepare RFI's and supporting documentation
- Generate Project Scorecards, Progress Trackers, Milestone Schedules and Invoicing Plans
- Attend client progress meetings
- Create and compile client cost and progress reports
- Monitor and prepare change orders
- Prepare documentation for shipping
- Prepare various client reports
- Oversee/expedite client documentation in collaboration with the Document Control department (drawings, RFIs, RCOs, Specs etc.)
- Create and maintain lessons learned
- Prepare/distribute internal documentation packages
- Provide general administrative support as needed
- Create and compile client cost and progress reports
- Monitor and prepare change orders
- Prepare documentation for shipping
- Prepare various client reports
- Oversee/expedite client documentation in collaboration with the Document Control department (drawings, RFIs, RCOs, Specs etc.)
- Create and maintain lessons learned
- Prepare/distribute internal documentation packages
- Provide general administrative support as needed
- Update and maintain P6 project schedule