Administrative Secretary
- Halifax, NS
- Permanent
- Full-time
Key Responsibilities
- Act as a resource person regarding admission procedures and requirements. Provide detailed information and explanations to prospective applicants all year round by phone or email.
- Manage all SCSD admission files, examine all documentation to ensure procedures are followed and standards are met, calculate admission GPA for all applicants.
- Maintain admissions data spreadsheet; ensure all data is kept current and accurate; record all admission decisions.
- Coordinate and prepare timetables for the fall and winter terms; solicit teaching preferences from faculty and sessional lecturers, resolve scheduling conflicts; book rooms through the Campus Booking system, provide information regarding the final timetable to students, faculty, and sessional lecturers.
- Check all students' course registrations each term; liaise with students to rectify registration errors (e.g., course audits, thesis registration, registration of REGN 9999, etc.); follow up to ensure registration errors have been resolved.
- Assist the Director, Graduate Coordinator, and Curriculum Committee in planning and processing curriculum changes; update various documents (e.g., course sequences, etc.) to reflect approved curriculum changes.
- Business/office/health administration program with approximately two to three years' related experience (or equivalent combination of training and experience).
- Proficiency in MS Office (Word, Excel, and PowerPoint).
- Strong communication and interpersonal skills.
- Ability to work independently, be highly organized and to prioritize work.
- Experience with data entry.
- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
- Service
Application ConsiderationBargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.
Diversity StatementDalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi'kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visitIf you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed .Posting Detail InformationNumber of Vacancies 1
Open Date 08/27/2025
Close Date 09/04/2025
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to PostingSupplemental QuestionsRequired fields are indicated with an asterisk (*).Documents Needed to ApplyRequired Documents * Résumé / Curriculum Vitae (CV)
Optional Documents * Cover Letter