Payroll and Finance Officer

• Review, verify, compile and process payroll data for all staff members
• Check source adjustments, deductions, contributions and adjustments to be deducted from or added to staff members’ pay
• Ensure compliance of staff remuneration with collective bargaining agreements and employment contracts
• Enter, verify and confirm accuracy of data, ensure data integrity and update personnel files in the various systems
• Maintain up-to-date attendance and other records for each staff member, adjusting as required, such as bank adjustments at the beginning of the year, insurance coverage, accumulated hours, etc.
• Process, compile, validate and issue remittances to various external agencies
• Calculate benefits for WorkSafe New Brunswick, disability insurance and other leaves of absence
• Produce records and confirmations of employment, and follow up with various external agencies
• Reconcile benefits and deductions at source
• Respond to managers and investigate and resolve payroll issues
• Work with Human Resources on compensation and benefits issues
• Collaborate with Human Resources on disability insurance claims
• Provide information to staff and managers regarding total compensation and benefits

• Create new property accounts and maintain up-to-date records
• Carry out research and make the necessary adjustments by providing the required calculations
• Prepare, verify and issue municipal water and sewer bills, as well as bills for various City general funds
• Validate data from water and sewer meter readings and report irregularities
• Manage requests for municipal debt certificates
• Analyze and apply billing and collection processes pursuant to various municipal bylaws
• Reconcile daily receipts for deposit preparation
• Process payments for accounts receivable
• Participate in training new staff members to take payments with various systems
• Collect and regularly produce all City accounts receivable documents, including the issuance of statements of account, payment reminders and cut-off notices
• Negotiate payment agreements and ensure follow-up
• Coordinate with staff from various departments for water shut-offs
• Respond to requests from the public

• Participate in financial and tax year-end activities for the salary, benefits and accounts receivable portions
• Collaborate with external agencies on benefits and accounts receivable files
• Manage requests for support from internal departments, ensuring rapid resolution and effective communication
• Participate in the testing and implementation of integrated management software and assist with user training
• Participate in various continuous improvement projects
• Produce various calculations, analyses, statistics and reports as required
• Carry out any other tasks related to the position to ensure the smooth running of activities

• Post-secondary studies in business administration (major in accounting) or a related field. The equivalent in combined experience and education may be considered.

• Five (5) years’ experience in financial accounting
• Minimum of two (2) years’ experience in payroll processing
• Experience in a municipal environment would be an asset

• Excellent command of spoken and written French and English
• Mastery of accounting principles and software
• Knowledge of claims and payroll administration procedures governing occupational health and safety legislation
• Excellent knowledge of the Windows environment, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Microsoft Dynamics GP2010
• Knowledge of payroll and collection legislation and regulations

• Ability to cycle through all accounting modules
• Ability to adapt with ease to payroll systems
• Ability to work under pressure, independently, as part of a team, and without ongoing supervision
• Strong customer-service focus
• Discretion and respect for confidentiality
• Negotiation and problem-solving skills
• Analytical nature, focus on details, and accuracy
• Ability to summarize and communicate information clearly and concisely
• Ability to work in a computerized environment
• Good organizational skills, ability to manage priorities effectively, initiative and good judgment
• Positive attitude with respect to the interests of the municipality and the community in general
• Physical ability to do the work assigned
• Punctuality and regular attendance
• Good past record of job performance
• Respect for the City of Dieppe’s confidentiality rules and organizational values

• Thirty-five (35) hours a week

• Based on current salary scale
• The incumbent also receives vacation time, benefits (paid by the employer) and a pension plan (employer/employee contribution)

Ville de Dieppe / City of Dieppe