Project Coordinator
McNeill Nakamoto View all jobs
- Vancouver, BC
- $50,000-55,000 per year
- Permanent
- Full-time
Expected Salary Range: $50,000 - 55,000 per year
Work Arrangement: HybridResponsibilities:
- Assist recruitment team with candidate sourcing and engagement, and related administrative support functions
- Post new search project details on company website and social media channels
- Arrange appointments, interviews, video calls and client meetings
- Ensure client and candidate contact information is accurate and updated in the database
- Type, format and proofread client and candidate documents and correspondence
- Conduct educational and background checks for candidates
- Prepare interview packages, including interview schedules, candidate resumes, interview questions and associated documents
- Attend weekly Operations and other scheduled calls/meetings - including preparing agendas, taking minutes, and distributing to relevant parties
- Handle travel arrangements and complete expenses reports
- Prioritize workloads and assist with calendar management
- Organize corporate gifts, reservations, and internal social and external business events (includes liaising with both the venues and the guests, arranging invitations, responses, catering, equipment and logistics)
- Provide assistance with social impact initiatives, proposals, business development and other various projects
- Support the Partners with business development and proposal preparation using PowerPoint
- Additional tasks and special projects, as required.
- Minimum 3 years' experience in an office administration setting; preferably in a high volume, fast-paced role
- University degree is preferred
- Experience in executive administration and event planning/coordination
- Solid, proven abilities with Microsoft Office Suite and experience with Adobe Creative Suite is considered an asset
- Must be highly organized and extremely detail oriented. Strong attention-to-detail while multi-tasking on simultaneous projects is an essential part of this role
- Exceptional written and oral communication skills and the ability to effectively communicate with a team and external stakeholders
- Pro-active nature and the ability to anticipate and resolve issues before they arise
- Client-service oriented with the desire to go above and beyond
- Tact and diplomacy when working with confidential records