Accounts Payable RepresentativeAn Accounts Payable Representative processes a high volume of invoices for payment to assigned vendors in an accurate and timely manner; ensuring specific terms of agreement are met. The Accounts Payable Representative ensures that the appropriate signature authority, dollar amount, and general ledger entry are obtained on each invoice before processing; reconciles vendor statements monthly for assigned vendors and follows up with vendors, as well as co-workers on various payment processing issues.Essential Duties and Responsibilities:
Processes a high volume of invoices for payment to assigned vendors in an accurate and timely manner, ensuring specific terms of agreement are met.
Ensures that the appropriate signature authority, dollar amount, and general ledger entry are obtained on each invoice before processing.
Reconciles cheques and verifies invoice number on each cheque, correct payee information, remittance address, and appropriate backup information is included and noted for proper routing and record keeping.
Follows up with vendors, as well as coworkers on various payment processing issues. Contacts vendors as well as designated coworkers directly to obtain missing information or to verify information as necessary.
Ensures vendor payment terms are correct, as well as the payee name, remittance address, all dollar amounts, and data are entered into the system properly.
Keeps supervisor or manager informed of any conflicts or problems.
Posts all batches to Account Payable Sub Ledger.
Investigates and resolves discrepancies between receiving documents, purchase orders, invoices and credits.
Reconciles vendor statements.
Participates in special projects and performs other duties as required.
Meeting company standards pertaining to quantity and quality of work performed on an ongoing basis, performing all work related tasks in a manner that is in compliance with all Company policies and procedures.
Adhering to Company policies, procedures, and directions regarding standards of workplace behaviour in completing job duties and assignments
QualificationsThe successful candidate will possess 2 to 3 years Accounts Payable or related finance experience as well as a Secondary School diploma or the equivalent. Post secondary education in business field of study an asset. Computer proficiency, specifically with Outlook, Word, Excel, JDE, SAP and an ability to work efficiently in a high volume fast paced environment is required Excellent follow-up, prioritization, and communication skills as well as strong data entry skills and basic computer skills are required. An ability to work as a team player as well as excellent communication, computer, reconciliation, and numerical skills are essential in this fast paced, team-oriented environment.
