Executive Assistant

Calgary, AB
Permanent
Full-time

6 days ago

Job Category: AdministrationJob Description:Help us build the future, and we'll help you build a rewarding and purposeful career.Our global network is made up of architects, designers, planners, engineers, and environmental scientists, all working towards the same goal. Join our team and we'll provide you with unlimited space to grow.Who are we looking for?GHD is searching for a highly organized and proactive Executive Assistant to provide comprehensive administrative support to multiple executives within our Western Canada region. The ideal incumbent will possess exceptional communication skills, the ability to manage multiple priorities, and a keen attention to detail. This role requires a resourceful individual who can thrive in a fast-paced environment while maintaining confidentiality and professionalism. In this dynamic role, you will provide expert administrative support, including coordinating executive's activity and commitments, complex diary management, organization of travel itineraries, and internal and external meeting coordination and support. The Executive Assistant will play a key role in creating a sense of community and representing GHD values to the larger enterprise.Although this role can be based in any offices within the Western Canada GHD region (Vancouver, Calgary or Edmonton), our preference is for this position to be based in our Vancouver office for co-location with the Regions General Manager.Our Hybrid Work Model:Be part of the dynamic culture! Our workplace thrives on a hybrid model, combining in-office collaboration and flexibility. Join us in the office three days a week to contribute, connect and excel in our vibrant environment.What will you do:

Cultivate strong relationships with internal and external stakeholders to facilitate collaboration and achieve strategic objectives
Organize and prepare materials for meetings, including developing agendas, compiling background information, and creating presentations, taking minutes and preparing summaries of meetings
Serve as a point of contact between executives and internal/external stakeholders, ensuring timely and effective communication including to peer counterparts in other regions of GHD
Assist executives with special projects and initiatives, conducting research, compiling data, and preparing comprehensive reports and presentations as necessary
Provide high-level administrative support to multiple executives, including but not limited to calendar management, scheduling meetings, coordinating travel arrangements and processing expenses
Coordinate regional events and team-building activities, managing logistics and attendee communication
Handle sensitive information with discretion and ensure compliance with company policies regarding confidentiality

What will you bring:

Exceptional verbal and written communication skills, bilingual fluency across English and French is highly desirable
College diploma or university degree
8 to 10 years of relevant experience in a role supporting multiple executives, with previous project management experience highly desirable
Strong understanding of confidentiality when handling sensitive information, coupled with a motivated self-starter attitude and a robust work ethic
Pride in delivering high-quality work, highly organized and adaptable, with excellent time management and coordination skills
Proficient in planning and organizing meetings with attention to detail, while building trust at the leadership level
Ability to work both independently and collaboratively to foster positive relationships in a collaborative team-based environment
Proven capability to establish and maintain strong, trust-based, relationships with stakeholders at all levels, enhancing collaboration and communication
Advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)

The use of artificial intelligence (AI) in recruiting is just getting started and may be used during the process to improve efficiency and fairness. Your application may be reviewed by both AI and our hiring team. While AI supports some steps through the process, all final hiring decisions are made by humans.As a diverse and inclusive organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. Upon request, GHD will provide reasonable accommodation for applicants with disabilities throughout the recruitment and selection process.This position is for a current vacancy.#LI-GM1

GHD

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