Senior Facilities Project Coordinator

• Are passionate about building and executing clear and effective project plans
• Are collaborative and enjoy utilizing your expertise to provide guidance, coaching, and support to others

• Independently manages small to mid-sized projects or workstreams, ensuring delivery is on time, within scope, and aligned with organizational priorities.
• Develops project charters that clearly define scope, objectives, and success criteria.
• Creates and maintains detailed project plans, including timelines, tasks, milestones, resource allocations, and budgets.
• Develops risk management plans to proactively identify and mitigate potential challenges.
• Outlines procurement strategies for materials, equipment, and services to support project execution.
• Prepares and issues requests for proposals (RFPs) or bids, as required.
• Coordinates with internal teams and external vendors to ensure seamless project execution and communication.
• Monitors project progress, manages risks or delays, and ensures timely resolution of issues to keep projects on track.

• Clearly communicates project goals, expectations, and priorities to team members and stakeholders to ensure alignment and shared understanding.
• Provides regular status updates and communicates progress, risks, and changes to stakeholders in a timely and transparent manner.
• Prepares progress reports and dashboards to support informed decision-making.
• Documents and shares lessons learned to support continuous improvement and knowledge transfer.
• Maintains comprehensive project documentation, including plans, reports, meeting notes, and correspondence, ensuring accuracy and accessibility throughout the project lifecycle.

• Supports the consistent application of project management standards and best practices across all assigned initiatives.
• Ensures all project activities are conducted in alignment with safety policies, applicable regulatory standards, and organizational procedures.
• Conducts inspections and quality checks at key project milestones to verify compliance and uphold performance standards.
• Coordinates the preparation, submission, and tracking of permits and approvals required for infrastructure-related work, ensuring timely and accurate documentation.

• Provides comprehensive coordination and administrative support to senior project managers, enabling them to focus on strategic oversight and high-level decision-making.
• Tracks and updates project action items, tasks, and deliverables to ensure timelines and milestones are met.
• Proactively follows up on outstanding items with internal teams and external partners to maintain project momentum and accountability.
• Assists with resource tracking, change requests, risk logs, and procurement documentation as needed to support project execution.
• Serves as a reliable point of contact for day-to-day project coordination, helping maintain alignment and communication across cross-functional teams.

• Bachelor's degree in a relevant field, such as Engineering, Construction Management, Project Management, or a related discipline

• A commensurate amount of work experience and educational credentials (e.g. Diploma) will be considered for the role.

• 3-5 years of experience supporting capital or maintenance renewal projects, ideally within a government or public-sector setting
• Basic understanding of the project delivery lifecycle, including scope development, scheduling, budgeting, and support for design and construction phases
• Familiarity with government processes, policies, and regulatory frameworks is considered an asset
• Exposure to R&D or technical facility environments, with a demonstrated interest in infrastructure planning and operations
• Foundational knowledge of contract administration and procurement practices
• Awareness of contract law and public-sector procurement methodologies
• Proven problem-solving skills and a collaborative, team-oriented approach
• Experience or interest in managing project budgets and supporting team coordination

• Over 5 years of experience in project management, coordination, or support roles, with a proven ability to assist in planning, scheduling, documentation, and reporting-particularly within a research and development (R&D) environment
• Hands-on experience with AutoCAD, supporting design and technical documentation
• Strong understanding of project management principles, methodologies, and best practices
• Collaborative team player, skilled at working with cross-functional teams and maintaining positive working relationships

• Adaptable and responsive, with the ability to adjust to shifting project requirements and priorities

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