Administrative Assistant
- Ottawa, ON
- $38.00-44.00 per hour
- Temporary
- Full-time
- Provide administrative support by managing schedules, organizing meetings, and arranging travel plans.
- Handle data entry tasks with accuracy, ensuring all information is properly maintained and updated.
- Coordinate and schedule conferences, meetings, and appointments to meet organizational needs.
- Respond to inbound inquiries via phone and email, delivering exceptional customer service.
- Assist with the preparation of documents using Microsoft Word, Excel, PowerPoint, and Outlook.
- Manage and track grievances within the unionized environment, maintaining confidentiality and professionalism.
- Facilitate communication between departments and external stakeholders as required.
- Ensure all records and files are organized and accessible when needed.
- Support the planning and execution of various administrative projects and initiatives.
- Minimum of 3 years of experience in an administrative role, preferably in a unionized setting.
- Bilingual proficiency in English and French, with strong written and verbal communication skills.
- Advanced knowledge of Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Proven ability to manage schedules, appointments, and travel arrangements efficiently.
- Excellent organizational skills with a keen attention to detail.
- Strong customer service skills, including experience handling inbound and outbound calls.
- Ability to maintain confidentiality and handle sensitive information appropriately.
- Demonstrated experience in data entry with a high degree of accuracy.