Executive Assistant

University of Alberta

  • Edmonton, AB
  • $54,977-74,669 per year
  • Permanent
  • Full-time
  • 8 days ago
DescriptionThis position is a part of the Non-Academic Staff Association (NASA).This position offers a .Location - This role is hybrid with a mix of remote and in-person. Work primarily takes place at North Campus, Edmonton.Working at the University of AlbertaThe University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. .Working for the Department of SurgeryThe Department of Surgery has 15 divisions and offers programs in undergraduate, graduate and postgraduate studies. The department also includes many other research groups who contribute to cutting edge advancement in areas such as transplantation, joint preservation and regeneration and surgical simulation technology. Founded in 1922, the department has been a leader in its field, striving to achieve a balance between technology and the human element that defines the art of surgery. The overarching mission of the department is to restore health through surgical intervention, and to remember that patient dignity and comfort are integral to overall health. Further information on the department can be found at www.ualberta/ca/surgery.PositionReporting to the Chair and the Academic Department Manager, the Executive Assistant will be a key part of a highly functioning productive team. This position is responsible for ensuring the highly effective and efficient day to day operation of the Chair office. This involves the ability to overview the activities in the Office of the Chair and to be able to prioritize the tasks and schedule of the Chair. The Executive Assistant will assist the Chair with the faculty evaluation process, academic recruitment and appointment process, and will maintain confidential faculty files. In all activities, the Executive Assistant is expected to adhere to POPA and other University policies and procedures.Duties
  • Effectively organizes an extremely busy Chair of Surgery office.
  • Provides administrative support to the Chair and ADM as well as various committees.
  • Coordinates scheduling activities for the Chair's various roles.
  • Updates and edits the Chair's Annual Report and Curriculum Vitae.
  • Prepares and reviews confidential materials pertaining to Faculty annual reports and organizes materials for promotion.
  • Coordination of the academic search and selection process.
  • Assists in arranging various departmental events.
  • Responsible for the organization of the Department of Surgery Grand Rounds.
  • Participates in clinical academic reappointment process.
Qualifications
  • High School Diploma supplemented by Business Administration Diploma or Certificate.
  • 2 years minimum relevant work experience, preferably in a post-secondary environment.
  • Familiarity with University policies, procedures and governance structures.
  • Ability to act decisively and to exercise a high degree of initiative and judgement.
  • Excellent interpersonal skills and the ability to work with multiple teams.
  • Excellent verbal and written communication skills.
  • Familiarity in working with confidential information.
  • Advanced understanding and skills related to Microsoft Office, Google Suite and Zoom is essential, along with the ability to quickly and proficiently learn new technological and computer programs.
  • Previous experience working in a university clinical department is considered an asset.
Individuals who have submitted an application previously are not required to reapply.At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms-physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of inclusivity and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.L'Université de l'Alberta s'engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes ayant une orientation sexuelle ou une identité et une expression sexospécifique; et tous ceux qui peuvent contribuer à la diversification des idées et à l'université à postuler.Note: This opportunity will be available until midnight September 3, 2025, Edmonton, Alberta local time.

University of Alberta