Supervisor, Contract & RFP

Humber River Health

  • Toronto, ON
  • Permanent
  • Full-time
  • 8 days ago
Position Profile:Humber River Health. Lighting New Ways In Healthcare.Since opening our doors in 2015 as North America’s first fully digital hospital, we remain unwavering in our belief that we can change the hospital where we work, the community where we live, and the world of healthcare beyond our borders. Serving a community of 850,000 residents in North West Toronto, Equity Inclusivity and active participation in the North West Toronto Ontario Health Team are key initiatives important to our Team. At Humber River Health, we use a custom combination of technology and clinical expertise to rebuild elements of care. We make technology work for staff and physicians; giving them more time to spend with patients, to eliminate inefficiencies, and to reduce the chance of errors. Humber River Health is formally affiliated with both the University of Toronto and Queen’s University and committed to becoming a community academic hospital. Clinical Excellence, Optimizing Care through Technology and Community Connection frame our Research Strategy.At Humber River Health, we’re not hoping for a renaissance, we are making it happen. As part of our dynamic team, you can lead the way, as we continue our journey towards high reliability care!We currently have an exciting opportunity for a Supervisor, Contract & RFP to join our Procurement, Logistics and Mail Room Services team.Employment Status: Full-time
Hours of Work: Monday to Friday. Overtime & weekends may be required
Location: Wilson Site
Labour Group: Non Union
Reporting Relationship: Manager, Procurement & LogisticsResponsibilities:Contract Development, Renewal, and Administration
- Coordinate and manage the full contract life cycle for items purchased via purchase order.
- Maintain and administer the contract database, addressing issues that directly affect departmental budgets and minimizing fiscal risk.
- Acquire, negotiate, renew, and develop contracts by gathering product/service needs from client departments and administering procurement processes.
- Proactively manage contract renewals prior to expiry.
- Collaborate with clinical and operational leadership, external vendors, and stakeholders to achieve agreements that align with organizational needs.
- Prepare financial reviews and summaries of contract costs and savings for leadership decision-making.Contract Compliance, Risk Management, and Process Improvement
- Monitor vendor compliance with contract terms; identify and resolve vendor, departmental, and contractual issues to ensure timely execution.
- Analyze contract interdependencies (e.g., medical imaging, facilities, biomedical, clinical, and operational departments) to reduce organizational and financial risks.
- Address issues such as off-contract expenditures, approval gaps, and compliance concerns; escalate complex issues to the Director when needed.
- Develop and analyze fiscal reports, including year-end financials, savings, rebates, and trend analyses, to support fiscal stewardship.
- Recommend and implement strategies to improve contract management and administration processes, ensuring alignment with organizational priorities.Supervision of Buyer Operations- Lead, guide, and coordinate Buyer team workload activities to ensure timely procurement of inventory and non-inventory supplies and equipment.
- Monitor, correct, and optimize staff (Buyers) output, including invoice and purchase order accuracy.Qualifications
  • Diploma in Business/Commerce required
  • Supply Chain Management Professional (SCMP) Certification or other supply chain related designation required
  • Degree in Business Management preferred
  • Completed post-secondary courses in contract law in public sector preferred
  • Minimum of two (2) years of recent contract management experience required
  • Three (3) years of experience in supervising healthcare procurement preferred
  • Demonstrated leadership skills.
  • Excellent time management skills with the ability to manage multiple priorities.
  • Strong computer skills - Microsoft office (Word, Excel and PowerPoint).
  • Knowledge in contract law, financial analysis and management unionized staff, healthcare
Why choose Humber River Health?At Humber River Health, our staff, physicians, and volunteers are lighting new ways in healthcare. We are proud to be recognized as a part of Greater Toronto’s Top Employers by Mediacorp Canada Inc. We support employees by providing evidence-based leadership and cultivating a culture that consistently wows with our unwavering commitment to Staff, Physician and Volunteer engagement. We are a member of the Toronto Academic Health Science Network (TAHSN) and are deeply involved in research and academic collaboration. We are dedicated to high-quality patient care and demonstrate our values of compassion, professionalism, and respect.Attracting and retaining a workforce that represents the diverse communities surrounding Humber River Health, is a priority. We encourage applicants from all equity-deserving groups, including but not limited to, individuals who identity as Indigenous, racialized, seniors, persons living with disabilities, women, and those who identify as 2SLGBTQ.Applicants will not be discriminated against on the basis of race, creed, sex, sexual orientation, gender identity or expression, age, religion, disability, medical condition, or any protected category prohibited by the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act.Accommodations are available throughout the recruitment process as well as during employment at Humber River Health. Please direct any accommodation requests to our recruitment team.

Humber River Health