Bilingual HR Generalist / Payroll Administrator

• Coordinating onboarding and orientation of new employees
• Processing employee payroll data
• Reconciling earnings and deductions; preparing journal entries
• Preparing and maintaining employee documentation
• Preparing and reconciling monthly/quarterly workplace accident reports
• Managing garnishments and third-party requests
• Preparing, coordinating, and submitting government remittances (CPP, EI, income tax)
• Ensuring accuracy of mandatory government remittances
• Preparing and submitting Records of Employment (ROEs)
• Preparing, reconciling, and submitting year-end reports (T4, T4A, RL-1)
• Preparing, reconciling, and submitting year-end workers' compensation reports
• Preparing and submitting year-end source deduction summaries; liaising with external stakeholders (government reps, auditors)
• Liaising with ADP
• Preparing annual pension statements from a payroll perspective
• Coordinating payroll and other projects; reporting status updates to management
• Preparing month-end payroll reports
• Managing benefits programs—enrollments, changes, reconciliations
• Managing pension plans and employee updates
• Communicating with internal/external parties to ensure accurate payroll deductions/garnishments
• Drafting HR-related letters (employment contracts, medical letters, disciplinary notices, etc.)
• Coordinating exit process, including conducting exit interviews
• Supporting onboarding with kits, mandatory training, HRIS updates, background checks, and forms
• Preparing employment verification letters
• Sending internal communications and assisting with translations as needed
• Managing short- and long-term disability cases
• Visiting assigned branches to support management when required
• Other duties as assigned

• Postsecondary diploma or certificate in payroll or accounting
• PCP designation required; CPM designation considered a strong asset
• Fully bilingual in English and French
• Minimum 3–5 years of relevant experience
• Strong communication skills across all staff and management levels
• Solid knowledge of spreadsheets/databases with proven accuracy and attention to detail
• ADP experience considered a strong asset
• Excellent oral and written communication skills
• Proficiency in MS Office and HRIS knowledge
• Team collaboration skills
• Ability to maintain confidentiality
• Ability to thrive in a dynamic, deadline-driven environment
• Strong knowledge of labor law and Quebec employment legislation
• Experience working with both unionized and non-unionized employees

• Occasional travel to other Canadian branches
• Long periods of concentration requiring strong attention to detail and accuracy
• Stress from frequent deadlines
• Occasional evening or weekend work required

Accountivity