Administrative Coordinator

Kelowna, BC Richmond, BC
$67,620-79,553 per year
Permanent
Full-time

4 hours ago

OverviewWe are looking for an Administrative Coordinator to provide dedicated, proactive administrative coordination support to Directors within Prevention Services at WorkSafeBC. Reporting to the Manager, Divisional Planning & Coordination, the role acts as a trusted partner to leadership, enabling Directors to focus on strategic, operational, and people-leadership priorities.In this role, you’ll handle confidential and sensitive information with discretion and professionalism, apply sound judgment, and manage multiple priorities with accuracy and consistency. The Administrative Coordinator anticipates leadership needs, coordinates calendars, governance activities, and workflows, and ensures smooth execution of key administrative processes. Working closely with other Administrative Coordinators, the position supports divisional consistency, shared best practices, and reliable coverage.If you have experience supporting Director-level leaders, demonstrate strong organizational and customer service skills, and consistently uphold a high standard of confidentiality and professionalism, consider applying for this permanent opportunity.How you’ll make a difference: You’ll build and empower teams that serve workers and employers across B.C.Where you’ll workAt WorkSafeBC, we offer a hybrid work model that combines working remotely, and in our offices based on the operational needs of the position.This role can be based in either Richmond or Kelowna, British Columbia.What you'll do

Manage complex calendars for directors including meetings, travel, and priorities
Track, follow up, and report on action items assigned to directors and leadership teams
Record, organize and prepare complex and confidential documents
Compose written responses, memos, minutes, presentations, and communications from both verbal and printed sources
Manage appointments, meetings, conferences and team events, meeting room bookings, PowerPoint presentations, speaking notes, agendas, and catering.
Coordinate travel arrangements and process expense claims and invoices
Review and submit required forms and financial documentation in accordance with corporate processes
Coordinate onboarding and offboarding processes, including equipment, system access, schedules, and orientation activities
Support special projects, events, and initiatives as assigned by the Manager, Divisional Planning & Coordination
Support governance forums, committees, and recurring leadership cycles
Maintain accurate and current organizational charts for assigned portfolios
Draft and proofread emails and correspondence

Is this a good fit for you?We're looking for someone who can:

Be flexible and responsive to emerging priorities and time-sensitive requests
Exercise sound judgment and independence
Build and maintain effective working relationships
Synthesize complex or varied information
Communicate clearly and concisely, verbally and in writing, to a variety of groups and individuals
Meet deadlines in a high-volume, multi-tasking, client-focused environment with a strong attention to detail
Interact with key WorkSafeBC personnel and external sources while exercising discretion in providing information in the absence of the Director
Handle confidential and sensitive information, and resolve conflicts
Identify opportunities to improve systems and processes; recommend solutions and refer issues as appropriate
Problem-solve proficiently, demonstrating initiative and resourcefulness

Your background and experience

Completion of grade 12 and post-secondary education in Business or Business Administration is preferred
3-5 years of related work experience in an administrative role supporting senior management and/or Director level operations
Strong working knowledge of Microsoft office applications
Other equivalencies may be considered

Who we areAt WorkSafeBC, we promote safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries or diseases occur, we provide compensation and support injured workers in their recovery, rehabilitation, and safe return to work. We’re honoured to serve the 2.49 million workers and 263,000 registered employers in our province.What’s it like to work at WorkSafeBC?It’s challenging, stimulating, and rewarding. Our positions offer diversity and opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important, and so are the people we do it for.Our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences that reflects the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self.Learn more: Discover .Salary: $67,620 - $79,553/annuallyOur benefitsAs a member of our team, you’ll have access to services and benefits that help you get the most out of work and life. Along with a competitive salary, your total compensation package includes:

Defined benefit pension plan that provides you with a lifetime monthly pension when you retire
4 weeks of vacation in your first year, with regular increases based on years of service
Benefits package that includes customizable options for health care and dental benefits, additional days off, and a health care spending account
Optional leave arrangements
Development opportunities (tuition reimbursement, leadership development, and more)
Learn more: Find out

.Want to apply?

Applications are welcomed immediately, however must be received no later than 4:30 p.m. PST on the closing date.
Please note that we will be starting assessments prior to the closing date.

We encourage all qualified applicants to apply. If you require an accommodation in the assessment process, please email when you submit your application.

WorkSafeBC

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