Administrator, Medical Governance & Physician Affairs - Permanent

• Oversee the day-to-day management and organization of the entity, reporting directly to the Governance Board and Management Committee
• Manage the flow of Alternate Funding Program (AFP) funds from the Ministry of Health through to practice plans and academic physicians
• Organize and administer the annual peer-reviewed research competition, including application intake, review panel coordination, and allocation of funds
• Serve as secretariat to the Governance Board, preparing agendas, minutes, reports, and maintaining accurate governance records
• Provide administrative and operational support to physician groups, practice plans, and medical staff committees as required
• Manage monthly bookkeeping and payment processes, ensuring accuracy in financial transactions, reporting, and audits
• Coordinate data collection and reporting related to physician academic activities, AFP earnings, and other Ministry of Health reporting requirements
• Support annual audit processes, prepare financial and program reports, and liaise with auditors and government representatives
• Draft newsletters, communications, and board updates; participate in provincial governance and AFP meetings as needed
• Support onboarding of new physician members, enrollment in billing programs, and orientation to organizational policies and processes
• Maintain and update rosters, membership records, and related documentation
• Provide guidance and administrative leadership on governance and funding processes, ensuring compliance with policies, agreements, and standards

• Master's Degree in Health Administration (MHA) or equivalent required; accounting designation or strong bookkeeping skills is an asset
• 5-10 years of progressive management experience in a healthcare setting, ideally within an academic or teaching hospital environment
• Proven experience supporting physician leaders, governance boards, or medical staff groups
• Demonstrated experience organizing and managing peer-reviewed research competitions
• Strong knowledge of governance processes, financial reporting, and Ministry of Health funding programs, ideally AFP-related
• Exceptional organizational and project management skills, with meticulous attention to detail
• Strong drafting and documentation skills, including policies, agendas, minutes, and reports
• Advanced communication skills (written and verbal) with the ability to engage effectively with physicians, board members, and stakeholders
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and experience with administrative and financial systems
• Discretion and judgment in handling confidential information
• Ability to manage multiple priorities, adapt to shifting needs, and work both independently and collaboratively
• Competency in English is required; French language skills are considered an asset

• Location: Ottawa, ON
• Work Arrangement: Onsite with some hybrid potential (based on operational needs)
• Hours: 37.5 hours per week; flexibility required for occasional evening board or committee meetings
• Salary: Approximately $100,000, commensurate with experience
• Benefits: C Comprehensive health and dental coverage, HOOP pension, vacation, and other competitive benefits
• Additional Requirements: Proof of COVID-19 vaccination (two doses) and a clear Criminal Record Check

LRO Staffing