Proposals Specialist

• Understand and apply Company best practices and processes for proposal development.

• Lead the development and coordination of proposal i.e. RFP/RFI/RFQ/SOQ responses and the submittals lifecycle.

• Self-Starter who performs research, writing, editing, ensuring compliance, and proposal production and coordination

• Write or edit content for non-technical sections, including interviewing subject matter experts and tailoring resume and project descriptions.

• Support communications and content collection with teaming partners and subcontractors

• Organize, direct, guide, and communicate with proposal team (graphic design, document publishing, production staff, technical writer/editors, and other proposal staff) to achieve successful, timely outcomes, and high-quality deliverables

• Schedule, participate in, take and distribute notes for calls including proposal kickoff and chartering, color team reviews, lessons-learned, etc.

• Review and analyze new opportunities to determine requirements and scope including leading the request for information on proposals with the client, developing assumptions and risks on tasks and deliverables, reviewing client contract, proposal or work order documents to determine the work requirements are addressed within the proposal

• Identify and communicate risks and actively support risk management associated with proposals.

• Generate leads through procurement portals and RFP inboxes (e.g. Merx, Biddingo, Bids and Tenders, etc.)

• Support supplier registrations and associated RFP/procurement portals.

• Implement company image/brand guidelines on assigned project

• Administrate and maintain Company’s Customer Relationship Management (CRM) and Content Management Systems (CMS), including Microsoft, Salesforce and or VantagePoint.

• Administrate the Proposals team inbox.

• Post Proposal outcome gather feedback on submitted proposals, both successful and unsuccessful. Analyze the outcomes, identifying areas for improvement and document as per Company’s sales best practices and procedures.

• Participate in strategy meetings to contribute ideas and insights for enhancing proposal content and presentation

• Manage multiple tasks concurrently and work both collaboratively and/or independently, as appropriate

• Maintain a comprehensive database of proposal content, case studies, and other relevant materials for future use

• Perform other duties as required.

• BS/BA in management, journalism, English, environmental, related degree or technical discipline OR 5 years of relevant proposal coordination experience in lieu of degree

• Minimum 5 years relevant professional experience.

• Advanced English verbal, writing, editing and proofreading skills, with an eye towards proposal aesthetics, quality, and content with the ability to translate technical information into clear and concise proposal content.

• Experience producing graphics for proposals (preferred)

• Professional experience in developing and coordinating proposals in the engineering, architecture, construction, and/or environmental industries

• Relevant experience developing and coordinating proposals for private clients

• Experience in consulting is considered an asset.

• Proficiency in CRM software (Salesforce preferred), Proficient in Microsoft Office suite (mandatory) and Adobe creative suite including In-Design (preferred), Experience with ArcGIS is considered an asset.

• Experience with Google Earth (KML/KMZ) is considered an asset

• Strong organizational qualities and attention to detail and quality

• Strong problem-solving skills and a proactive approach to overcoming challenges

• Advanced English verbal, writing, editing and proofreading skills, with an eye towards proposal aesthetics, quality, and content

• Capacity to work effectively in an environment with urgent deadlines and short-time frames.

• Ability to lead multiple projects simultaneously, navigate changes, unexpected challenges, and work efficiently under pressure.

• Possess detailed knowledge of proposals, , work processes, and tools, along with evidence of past successful management of proposals teams.

• Flexibility to work overtime to meet proposal deadlines as required.

• Willing to travel as needed to support pursuits

Quanta Canada Renewables