Proposal Specialist
Spark Power View all jobs
- Edmonton, AB
- Permanent
- Full-time
- Lead and Coordinate Proposal Submissions
- Review RFPs, RFQs, and bid documents to identify requirements and submission criteria.
- Develop proposal schedules, compliance matrices, and submission checklists.
- Coordinate with cross-functional contributors including Operations, Engineering, Safety, Legal, and Finance to gather requirements.
- Draft and edit non-technical content such as project experience, team resumes, and corporate qualifications.
- Ensure all submissions meet compliance standards and are delivered on time through public and private bidding portals.
- Ensure Quality and Consistency
- Review and format proposal documents for clarity, accuracy, and brand alignment.
- Maintain version control and document integrity throughout the pursuit lifecycle.
- Support internal governance processes and approval workflows.
- Strengthen Proposal Infrastructure
- Maintain and update content libraries within SharePoint and Teams.
- Support standardization of templates, tools, and best practices.
- Track proposal activity within CRM systems to ensure accurate reporting and business development visibility.
- Support Prequalification Efforts and Manage Tender Inbox
- Complete prequalification questionnaires and compliance documentation for new and existing customers.
- Coordinate and track internal information and progress to ensure accurate and timely submissions.
- Monitor, triage, and distribute emails related to target and existing customer opportunities received to a general inbox.
- Participate in debriefs to gather and document customer feedback to support continuous improvement.
- Complete prequalification questionnaires and compliance documentation for new and existing customers.
- Coordinate and track internal information and progress to ensure accurate and timely submissions.
- Monitor, triage, and distribute emails related to target and existing customer opportunities received to a general inbox.
- Diverse customer base-including: industrial, commercial and institutional
- Competitive wages
- Excellent benefits package with flexible options and wellness spending accounts
- RRSP
- Hands-on and supportive leadership team
- Continuous training and skills improvement including Spark U and external training
- Employee referral bonus program
- Corporate discounts (hotels, travel, insurance, retail..)
- …much more
- 4–6+ years of experience in proposal coordination, marketing, or project support within construction, engineering, utilities, or professional services.
- Demonstrated experience supporting complex RFP and RFQ submissions.
- Strong writing, editing, and document formatting skills (advanced Microsoft Word proficiency required).
- Experience with public tendering portals (e.g., Merx, Bonfire, Bids&Tenders).
- Proficiency in Microsoft Office Suite, SharePoint, and Teams, and PDF editing software, Adobe Acrobat.
- Exceptional organizational skills and ability to manage multiple deadlines.
- High attention to detail and commitment to compliance accuracy.
- Post-secondary education in Business, Marketing, Communications, or a related discipline.
- Exposure to utility or infrastructure projects.
- Experience with Adobe Creative Suite (InDesign) and Bluebeam
- Familiarity with document control platforms (e.g., InEight).
- Work on impactful infrastructure projects that power communities.
- Collaborate with technical experts across North America.
- Contribute to a growing, process-driven proposal function.
- Opportunity to expand into senior proposal leadership over time.